Transport Officer, Port-au-Prince, Haiti

United Nations Integrated Office in Haiti (BINUH)

BINUH in Port-au-Prince, Haiti

Posting Title: TRANSPORT OFFICER, FS6 (Temporary Job Opening)

Job Code Title: TRANSPORT OFFICER

Department/Office: United Nations Mission Integrated Office in Haiti

Duty Station: PORT-AU-PRINCE

Posting Period: 23 January 2023 – 06 February 2023

Job Opening Number: 23-Transportation-BINUH-200112-J-Port-au-Prince (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The United Nations Integrated Office in Haiti (BINUH) was established by Security Council resolution 2476 and is mandated to promote and strengthen political stability and good governance, including the rule of law, preserving, and advancing a peaceful and stable environment, supporting an inclusive inter-Haitian national dialogue, and protecting and promoting human rights in Haiti.

This position is located within the Service Delivery and Supply Chain Management of the United Nations Integrated Office in Haiti (BINUH). The Transport Officer will report to the Chief Service Delivery.

Responsibilities

Within delegated authority, the Transport Officer will be responsible for the following duties: Fleet Management/Sector Motor Transport duties:

  • Manages the provision of the surface motor transport support within a specific geographic area in a field mission which includes the United Nations Owned Equipment, Member State contributed Equipment and commercial transportation services.
  • Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peacekeeping Operations/Department of Filed Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet.
  • Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a filed mission fleet is optimized to meet operational requirements.
  • Participates in the development and implementation of the Active Road Accident Prevention and Road Safety Programs for a field mission.
  • Oversees the implementation of the Driving Test Program within a specific geographic area in a field mission and monitors that sector field mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations.
  • Develops and implements a cost-effective plan for the surface transport resupply within a specific geographic area in a field mission, determining the appropriate means of transport including outsourcing activities.
  • Ensures the inventory control and supervises the physical annual checks of vehicles and equipment.
  • Develops and implements standard operating procedures for surface transport operations within a specific geographic area in a field mission.
  • Supervises the preparation of performance reports and responses to internal and external audit observations.
  • Determines technical specifications for goods and services, reviews responses to bid and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements.
  • Oversees contracts for the provision of goods and services and evaluates vendor’s performance in coordination with the Contracts Management Unit and/or the Procurement Section.
  • Ensures that quality control/quality assurance procedures are implemented, that plans, and work processes comply with the established regulatory regime.
  • Ensures that the UN vehicles are used in accordance with the UN regulations and rules, and that vehicle usage data are correctly recorded.
  • Ensures the accuracy and validity of data recorded in the management information systems.
  • Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate.
  • Coordinates the individual annual Work Plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required.
  • Supervises the personnel and evaluates staff performance.
  • Ensures the compliance with the UN policies on the workplace safety and environment protection.
  • Liaises with the UN agencies, non-government organizations, intergovernmental agencies and suppliers for the provision of surface transport support.

Fleet Vehicle Inventory Unit duties:

  • Monitors distribution of non-expendable transport assets.
  • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
  • Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
  • Coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
  • Implements the Vehicle Replacement Policy.
  • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
  • Provides inputs for statistical report on transport fleet utilization and composition.
  • Participates in the technical evaluations of bids received from vendors through the Procurement Section.
  • Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks.
  • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel.
  • Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established and guidelines.

Transport Warehouse duties:

  • Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures.
  • Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.

  • Conducts regular inventory checks of the Transport Warehouse stocks.
  • Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to the Chief Service Delivery in accordance with the established procedures and deadlines.

Transport Dispatch duties:

  • Ensures the routine transportation requirements are identified within the area of responsibility.
  • Analyzes transportation requests and supervises route planning and reconnaissance particularly Armored vehicles movements in support of Mission mandate.
  • Establishes service timetables and driver rosters.
  • Prepares and disseminates information regarding transport services and transport facilities available to customers.
  • Ensures maximum utilization and effective use of vehicle and driver resources.
  • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
  • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.
  • Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
  • Ensures that files and documentation related to assigned duties are maintained and prepares reports for supervisors.
  • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
  • Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
  • Ensures that driving test assessments are conducted for UN personnel.

Maintenance Workshop duties:

  • Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer’s standards for automotive electrical system including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, braking system (including ABS system) and bodywork and painting.
  • Supervises the diagnostic and fault finding, quality control/assurance, road testing and vehicle recovery.
  • Analyses reasons for technical faults and prepares reports.
  • Supervises vehicle inspections.
  • Supervises product upgrades initiated by a vehicle manufacturer.
  • Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities.
  • Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuetlog software packages is accurate and up to date.
  • Liaises with the manufacturer representatives for after sales warranty and technical fault claims.
  • Identifies requirements for spare parts, hand tools and workshop floor equipment.
  • Participates in the technical evaluations of bids received from vendors through the Procurement Section.

Others

  • Participates in the development of the Transport Unit’s/Section’s annual budget proposals.
  • Monitor Transport Section Budget and advises the Chief Service Delivery regularly on budget performance (actual expenditure vs planned).
  • Prepares financial and budget summaries (including RBB), write reports and submit to a Chief Technical Services in accordance with established procedures and deadline.
  • Develops and implements the Transport Unit’s/Section’s Training Plan; coordinates with UNHQ training courses, workshops and other related training activities.
  • Performs other related duties as required.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal

responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

A valid driving license is required.

Technical or vocational certificate in mechanical engineering, transportation, logistics or other

related fields is desirable.

Work Experience

At least 10 years of progressively responsible experience in motor vehicle transport

operations management or related area is required. The minimum years of relevant experience

is reduced to 5 years for candidates who possess a first level University degree.

A minimum of 4 years of combined experience in transport asset’s management, fleet

maintenance and/or fleet operations at the international level is desirable.

Proven ability and experience in establishing Scope of Work (SOW), technical evaluations for

third party contacts and associated knowledge of Low Value Acquisition (LVA), Purchase

Orders (PO) and invoicing procedures is desirable.

A minimum of 3 years of progressively responsible experience in supervising a team is desirable.

Relevant working experience in a United Nations common system field operation (inclusive

of peacekeeping, political missions and UN agencies, funds, and programmes) – or similar

international organization or non-governmental organization in a conflict or post-conflict

environment is desirable.

Hands-on experience with ERP systems (e.g. Umoja) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

  • Fully vaccinated status for COVID-19 or willingness to be fully vaccinated for COVID-19 may be required for this position.
  • This position is temporarily available for an initial period of 6 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
  • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
  • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
  • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Tags: accident prevention, budget performance, career development, driving permits, fleet management, gender perspective, human rights, humanitarian law, information systems, logistics, maintenance and repair, management information systems, mechanical engineer, mechanical engineering, peacekeeping operations, procurement, quality control, road safety, rule of law, supply chain, supply chain management, traffic safety, transport operations, vehicles