United Nations Mission for the Referendum in Western Sahara

MINURSO HQ

Posting Title: TRANSPORT OFFICER, FS6

Job Code Title: TRANSPORT OFFICER

Department/Office: United Nations Mission for the Referendum in Western Sahara

Duty Station: LAAYOUNE

Posting Period: 09 November 2022 – 08 December 2022

Job Opening Number: 22-Transportation-MINURSO-194661-R-Laayoune (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The Transport Officer position is located within the Mission Service Delivery Pillar of the United Nations Mission for the Referendum in Western Sahara (MINURSO, in Laayoune. The incumbent will be under the direct supervision of the Chief Service Delivery.

Responsibilities

Within delegated authority, the Transport Officer will manage and supervise Transport Section to perform the following duties: Administration: Formulate Transport Budget and advises the Chief Service Delivery regularly on budget performance (actual expenditure versus planned). Prepare transport team’s spending plan and monitors monthly expenditures; Prepares financial and budget summaries and reports; Develop and implement the Transport Unit’s Training Plan; Coordinate with UNGSC for training courses, workshops and other related training activities; Prepare performance reports

and response to internal and external audit observations; Supervise the personnel and evaluates staff performance; Ensure the compliance with the UN policies on the workplace safety and environment protection; Determine technical specifications for goods and services, reviews responses to bid and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements; Oversee contracts for the provision of goods and services and

evaluates vendor’s performance in coordination with the Contracts Management Unit and/or the Procurement Unit; Ensure that quality control/quality assurance procedures are implemented, that plans, and work processes comply with the established procedures; Participate in the technical evaluations of bids received from vendors; Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting; Ensures that requirements and background information used for data analysis are documented.

Fleet/Sector Motor Transport Management: Manage the provision of the surface motor transport support within a specific geographic area in a field mission which includes the United Nations Owned Equipment and commercial transportation services; Participate in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the Department of Operational Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet; Participate in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a filed mission fleet is optimized to meet operational requirements; Ensure the inventory control and supervises the physical annual checks of vehicles and equipment; Ensure that the UN vehicles are used in accordance with the UN regulations and rules, and that vehicle usage data are correctly recorded; Ensures the accuracy and validity of data recorded in the management information systems; Develop the performance monitoring plan, manages the information system, and transition to data-driven transport operation.

Fleet Vehicle Inventory: Monitor distribution of non-expendable transport assets; Ensure that bi-annual physical inventory of non-expendable transport assets is conducted regularly and in accordance with the established procedures and deadlines; Ensure that records are maintained for nonexpendable transport assets, including records in fleet management databases; Coordinate the Mission Vehicle Establishment Committee (VEC) meetings; Implement the Vehicle Replacement Policy; Ensure that vehicle write-off cases are processed in accordance with the established procedures and deadlines. Provide inputs for statistical report on transport fleet utilization and composition; Ensure that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established and guidelines.

Transport Dispatch: Ensure the routine transportation requirements are identified within the area of responsibility; Analyze transportation requests and supervises route planning and reconnaissance; Prepare and disseminates information regarding transport services and transport facilities available to customers; Ensure maximum utilization and effective use of vehicle and driver resources; Ensure the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes; Monitor the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service; Ensure that files and documentation related to assigned duties are maintained and prepares reports for supervisors; Monitor monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service; Ensure that databases to monitor the Mission personnel in possession of UN driving permits are maintained.

Maintenance Workshop: Supervise the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer’s standards for automotive electrical system including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, braking system (including ABS system) and bodywork and painting; Supervise the diagnostic and fault finding, quality control/assurance, road testing and vehicle recovery; Develop reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities; Ensure that information in the Electronic Vehicle Monitoring System (EVMS) and Fuel log software packages is accurate and up-todate; Identify requirements for spare parts, hand tools and workshop floor equipment. Perform other related duties as required

Competencies

Professionalism: Ability to manage diverse transport operations. Knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters. Demonstrates ability to complete in-depth analysis and to formulate conclusions/recommendations. The ability to analyze and interpret data in support of decision making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client

.

Education

High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Job – Specific Qualification

A valid driving license is required.

Work Experience

A minimum of 10 years of progressively responsible in motor vehicle transport operations management or related area is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level University degree.

A minimum of 4 years of combined experience in transport asset’s management, fleet

maintenance and/or fleet operations at the international level is required.

2 years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of Arabic is desirable

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.

The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Transport Officer, FS6 roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

MINURSO is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Tags: budget performance, data analysis, data analytics, data science, data visualization, driving permits, fleet management, human rights, humanitarian law, information systems, logistics, maintenance and repair, management information systems, mechanical engineer, mechanical engineering, peacekeeping operations, procurement, quality control, transport operations, vehicles, western sahara