Transformation Lead, Strategic Investment & Impact Division, Geneva

The Global Fund to Fight AIDS, TB, and Malaria

The Global Fund in Geneva, Switzerland

Transformation Lead, Strategic Investment & Impact Division – GL E

Reporting directly to the Head of SIID, the Transformation Lead is accountable for the continued transformation of the division in order to ensure that the division is fit for purpose and agile to deliver on the organizational priorities. This role is accountable for the smooth, coordinated, and consistent delivery of divisional priorities and deliverables. They also coordinate the SIID Strategic and Operational Workforce Planning exercise to determine and allocate resources based on organizational priorities and emerging needs, support any other ad hoc or standard corporate initiatives and processes. The Transformation Lead provides strategic and operational support and advice to the Head of SIID in managing a diverse division and ensuring alignment across departments. In this capacity, the Transformation Lead works closely with department heads and managers in SIID to ensure coherence and synergy to SIID’s work and its collaboration and partnership with other internal teams and external parties.

Key responsibilities

The Transformation Lead provides leadership in the following areas: SIID governance, coordination, and communication

  • Under the direct oversight of the Head of SIID and in close collaboration with other SIID Heads of Department (HoDs), lead development of divisional priorities and resource planning (e.g., priority setting and budgeting exercise in organizational planning);
  • In collaboration with the Head of SIID and HoDs, define and establish SIID divisional governance processes; coordinate governance calendar for SIID issues (e.g. MEC, SC, Board) and coordinate timely submission of all MEC and governance documents from SIID;
  • Develop and communicate a holistic and dynamic annual work plan with key milestones and related interdependencies to the various stakeholder groups that are impacted and/or enabled;
  • Coordinate execution and monitoring of change initiatives
  • Develop and implement a communication plan, ensuring effective communication of important divisional milestones, achievements, and messages.
  • Consolidate, track and follow up on all People related indicators, surveys and action plans (e.g. linked to the Employee Engagement Survey, Wellbeing Action Plan, Psychological Safety, Hybrid Working, etc.)

Strategic Workforce Planning and resource management:

  • Develop robust evidence-based resource management, and a calibration methodology that is aligned with HR principles and guidance on workforce planning and process optimization
  • Lead consultation and alignment with HoDs to assess resource needs of each department; identify opportunities to optimize resource allocation and recommend reallocation and assignment of resources;
  • Lead coordination of divisional budgeting activities, including requests and forecasting.

Performance Management Framework

  • Design and maintain SIID’s performance management framework for optimal management and monitoring of the strategic performance indicators (KPIs) cascaded under the accountability of the division;
  • Develop the annual divisional objectives for performance management and ensure alignment to the organizational priorities;
  • Develop and maintain a robust performance tracking and calibration tool and perform regular monitoring to ensure proactive identification of progress and create an early warning system on the attainment of performance targets against results;
  • Consolidate and validate key performance results and progress updates collected from various sources and ensure that these are integrated accurately in the divisional dashboard and the organization’s reporting processes (P&A metrics, KPI reporting etc)

Member of SIID leadership team:

  • Ensure alignment of Front Office activities with organizational priorities;
  • Supervise secretariat function to HoD and management team meetings and events.
  • In collaboration with the Head of SIID, ensure effective HOD meetings and retreats through agenda management, facilitation (if required) and workshop design

Management of the Front Office and people management:

  • Create and manage strong Front Office with resources to undertake divisional admin tasks, including exception management and HR processes (e.g. recruitment processes, job descriptions and leave management);
  • Centralization of key generic divisional functions to allow more efficiencies among support staff; design and implement centralized management of divisional operational matters.
  • Ensure smooth and effective onboarding of new joiners into SIID.
  • Support implementation of divisional and organizational initiatives to enhance staff wellbeing and team building;
  • Supervise team charged with the planning and monitoring of operational activities of SIID in terms of project management, operational excellence, divisional performance management, and workforce planning;
  • Undertake all team management responsibilities for the FO SIID staff including recruitment, objective setting, performance management, team building.

Subject to change by the Executive Director at any time at his/her sole discretion.

Qualifications

Essential:

  • Advanced university degree in public health, business / public policy / international relations or a related field; or

  • University degree in public health, business, public administration or a related field, or equivalent professional training plus 10 years of relevant work experience;
  • Project management experience and expertise ideally linked to formal, globally accepted project management certification.

Experience

Essential:

  • Minimum of 15 years of work experience in international development or public health, with a minimum of 10 years managing multi-stakeholder processes in a complex environment;
  • Sound project management and demonstrated change management expertise with the ability to deliver impactful changes with minimal disruption to an organization;
  • Proven ability to lead organizational change management, including definition of the problem, proposing innovative solutions, obtaining multi-stakeholder consensus and senior management approval, and then implementing the change through effective communication and adaptation of tools and systems;
  • Strong business focus, result-orientated with an excellent understanding of how to influence stakeholders to ensure effective & impactful investment cases and use of resources for greater impact.
  • High degree of personal initiative and the ability to develop this in others.
  • Respected as a leader and as a peer within an organization, and as the ‘go-to’ person, reliable, and deliver on promises to stakeholders.
  • Experience in leading a team;
  • Proven ability to deliver results under tight timeframes and pressure.

Desirable:

  • Minimum 10 years of demonstrated professional experience in a relevant area, particularly in managing complex processes with multiple stakeholders;
  • Experience with Global Fund policies and processes

Competencies

Languages: An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.

Organizational Competencies:

  • Global Fund awareness and mind-set level 3
  • Service orientation level 2
  • Drive for results level 2
  • Collaboration level 3
  • Interaction level 2
  • Adaptability level 2

Functional competencies:

  • Project management level 2
  • Business 2
  • Communications level 2
  • Operational policy level 2
  • Country context level 1
  • Global Public Health level 1
  • Multicultural understanding level 2

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Explore our vacancies and apply on the Global Fund Careers recruitment system.

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Job Posting End Date

17 November 2022