IMF - International Monetary Fund

Staff Assistant, Washington

Job Overview

Staff Assistant – OMD-DMD

Work for the IMF. Work for the World.

Job Summary

The successful applicant will provide administrative support to DMDPD, the Senior Advisor on Gender, and OMD more broadly. They will carry out a broad range of administrative support duties, including meeting scheduling, monitoring deadlines and deliverables, handling clearance and correspondence, making travel arrangements, and backing up the senior administrative assistant and other assistants across OMD as necessary. The applicant will be required to handle incoming and outgoing correspondence in English and Chinese, and translate documents and speeches between English and Chinese. In all tasks, the assistant will be required to handle highly confidential information with discretion, to collaborate effectively with other assistants and staff in OMD, and to calmly juggle competing demands under short deadlines.

Major Duties and Responsibilities

Maintains the calendars of the DMD and Senior Advisor on gender. In collaboration with the senior assistant, arranges and schedules meetings with external meeting participants and Fund staff. Coordinates with SEC to schedule Board meetings based on the DMD’s availability. Schedules daily office meetings, cross-departmental meetings, and external meetings (including with high-level country delegations) in a variety of formats (Teams, WebEx, hybrid, in-person). Helps manage workflow for DMDPD and the Senior Advisor, maintaining work lists of pending items, and issuing clearances of country and policy papers, including those classified “strictly confidential.” Organizes, files, and retrieves documents from physical and electronic repositories. Deals with office correspondence in both English and Chinese. Provides other administrative support, including making travel arrangements, filing travel claims, and assisting with HR matters. Translates speeches between English and Chinese on occasion. Assists in the preparation of documents. Available to assist with administrative work across OMD during busy periods and to cover during absences.

Minimum Qualifications

  • E ducational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is requiredpreferably including administrative support to senior officials.
  • Written and verbal fluency in Chinese (Mandarin).

Department:

OMD Office of the Managing Director

Hiring For:

A04, A05

The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background.

The IMF works to foster global monetary cooperation, secure financial stability, facilitate international trade, promote high employment and sustainable economic growth, and reduce poverty. Our work on the macroeconomic benefits of challenges such as empowering women, modernizing the global trading system, wage inequity, and climate change, provides new ideas to safeguard the stability of the international monetary and financial system and addresses the world’s most pressing macroeconomic and financial issues . Our 2, 800 dedicated employees are leaders in their fields and collaborate to address the needs of our members and make a meaningful, positive difference to lives across the globe.

More Information

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