Staff Assistant (Institutional Affairs)/Institutional Affairs Assistant – SEC, Washington DC, United States

Work for the IMF. Work for the World.

The International Monetary Fund (IMF) is an organization of 190 countries, working to foster global monetary cooperation, secure financial stability, facilitate international trade, promote high employment and sustainable economic growth, and reduce poverty around the world. The Secretary’s Department (SEC) organizes the work of the Fund’s governing bodies—the Board of Governors and the Executive Board and their committees—and provides them with secretariat services. SEC ensures open and efficient channels of communication among these organs, the membership at large, management, and staff. To that end, it provides strategic advice and policy and logistical support to promote the effective exchange of ideas and perspectives, mutual understanding, and consensus-building.

The Secretary’s Department (SEC) is looking to hire a Staff Assistant (Institutional Affairs)/ Institutional Affairs Assistant.

Under the supervision of the Division Chief, the selected candidate contributes to the division’s overall responsibility to plan and coordinate meetings of the Executive Board and Board of Governors, the Ministerial meetings, including during the Spring and Annual Meetings, and other events.

Duties and Responsibilities:

Assist meetings officers in the planning, design, and implementation of meetings of the Board of Governors, the Executive Board, and related events; including the Spring and Annual Meetings with responsibilities in the following areas: project planning, vendor relations, communications, and event production.

The successful candidate will work with officers in the implementation, coordination and delivery of institutional events including concept proposals and associated arrangements for initiatives during the Spring and Annual Meetings, such as the ministerial events including IMFC, Gs, public events including the Analytical Corners and Governor Talks, bilateral meetings, as well as management of the EMS system. The candidate will liaise with departments and vendors on requirements for events during the Spring and Annual Meetings as well as throughout the year, with specific Board related events and engagements including Board luncheon, Board retreat and other functions. The candidate will assist officers in identifying and liaising with potential speakers, provide event requirements to external vendor companies, conduct design assessments, and create marketing and training plans.

The successful candidate will play a key role as a contributor to cross/intra-departmental work in close collaboration with other SEC work units and departments. The candidate will also coordinate with CSF service teams and external vendors to ensure timely and orderly setups of meeting venues, including branding, furniture and equipment, AV and multimedia services, facilities, and catering. The Division oversees hundreds of these meetings and events throughout the year with peaks during the Spring and Annual Meetings, where several events occur simultaneously.

Additionally, the candidate will provide logistical and administrative support to the Executive Board meetings, committee meetings, and other related events; assist with scheduling, coordinate all room arrangements, F&B service, IT and maintenance requirements, registration and attendance functions, and serve as Board receptionist. These include developing IT skills and innovative thinking to encourage change in processes, with a view to improving efficiency, streamlining, and impact/value-added of services.

Other duties as assigned.

Qualifications

Successful candidates must have:

• Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.
• Experience in coordinating high-level meetings of the Fund’s governing bodies, including experience with event planning, developing concept proposals, and budget support.
• Experience in project management and planning skills including understanding of project lifecycle, scheduling, and reporting, and experience with coordination, scheduling, design, and facilitation of large-scale conferences and campaigns.

• Ability to research complex issues in the development of new events and seminars.
• Excellent presentation skills, and expertise in MS PowerPoint, Keynote, and MS Excel.
• Ability to translate technical writing into key messages for internal and external audiences is also highly valued, as well as experience with web content management systems, digital editing, and website design.
• Strong multi-tasking skills and the ability to prioritize and respond to a variety of requests quickly and accurately.

Preferred experience:

• A thorough knowledge and understanding of IMF Governance structure that supports the Board of Governors and Executive Board’s decision-making process, and an understanding of the relationship between governance policies and their operational and technological implications.
• Knowledge of the Fund’s cross-departmental event management processes and supporting technologies and IMFConnect.

In addition, candidates must possess excellent interpersonal skills, strong oral and written communication skills, able to work both independently and in close collaboration with other team members and interact with the Offices of Executive Directors and Fund staff at high levels with tact and diplomacy. The candidate must also demonstrate versatility and adaptability in their work, including the ability to take on evolving responsibilities in the institutional affairs ladder as they develop.

One or more qualified candidates from within the department are expected to apply, but applications from other qualified candidates are encouraged.

This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015.

Only candidates who are currently residing in the Washington DC metro area will be considered.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture and educational background.

Department:

SECIE Secretary’s Department Institutional Events Division

Hiring For:

A04, A05, A06

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.