IMF - International Monetary Fund

IMF Washington

Work for the IMF. Work for the World.

Typically Reports to:

Division Chief and Deputy Division Chief

Job Summary

The position is located in the Asia and Pacific Department (APD).

The selected candidate will work under the supervision of the Division Chief and Deputy Division Chief of the ASEAN 1 Division and is expected to provide a wide-range of office duties and assistance to the divisional staff as directed. He/She will be responsible for managing the workflow of the division and for ensuring the quality and timeliness of its output. The position requires initiative, sound judgment, and knowledge and experience with the Fund’s administrative procedures, practices and policies.

Major Duties and Responsibilities

  • Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications. Drafts and edits routine correspondence on administrative matters. Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.
  • Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary.
  • Organizes, files, and retrieves documents from physical and electronic repositories. Maintains, tracks and extracts data from administrative, economic, and financial databases. Initiates standard reports to inform administrative decisions or check compliance with Fund procedures.

  • Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process.
  • Monitors and responds as necessary to e-mail, fields requests for information/comment, and tracks/enforces all associated deadlines. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary.
  • Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing. Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff. Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting.
  • Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed.
  • Disseminates Fund administrative policies within the work unit for staff at all levels. Creates and maintains spreadsheets to track administrative data or processes for the unit. Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.

Minimum Qualifications

The selected candidate should be a team player, have strong technical skills including excellent knowledge of Fund standard software applications, a proven track record in assembling and finalizing memoranda and Board documents, and an ability to organize and prioritize work, meet deadlines, work independently, and with multiple county teams. The selected candidate must be flexible with regard to working hours and be available for overtime (sometimes at short notice).

High school diploma or equivalent, supplemented by a minimum of four years of relevant work experience, is required. No previous experience would be required for those who have completed a bachelor’s degree.

You must reside in the metropolitan Washington, D.C. area to be eligible to apply for this position. Only candidates who meet the pre-selection criteria will receive an online assessment for further consideration.

The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background.

Department:

APDA1 Asia and Pacific Department ASEAN 1 Division

Hiring For:

A04, A05

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.

Tags: asia and pacific, office automation