International Monetary Fund (IMF)

IMF Washington

Work for the IMF. Work for the World.

Typically reports to:

The selected candidate will work under the supervision of the Division Chief and Deputy Division Chiefs of Latin Caribbean Division

Job Summary:

WHD LC Division has an opening for an Administrative Assistant opportunity to help manage the administrative responsibilities of the Division.

The selected candidate is expected to provide a wide-range of office duties and assistance to the divisional staff. He/ she will be responsible for managing the workflow of the division and for ensuring the quality and timeliness of its output.

Typical tasks will include:

  • supporting country teams in preparing documents through the mission cycle (production of policy notes and staff reports, and inter-departmental review process);
  • providing administrative and logistics support for Missions;
  • tracking incoming and outgoing documents and action items to help the division meet its deadlines;
  • supporting division members with all other administrative processes;

The assistant will also have opportunities to contribute to WHD-wide projects and initiatives. Latin Caribbean Division consists of the following countries: Dominican Republic, Nicaragua and Panama

The position requires initiative, sound judgment, excellent organizational and communication skills, and knowledge and experience with the Fund’s administrative procedures, practices and policies.

Qualifications:

High school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required. Internal candidates must have met mobility requirements. External candidates must have spent at least two of the four years of required experience in a lead role.

In addition to the qualifications outlined in the job standards, the candidate must have:

  • excellent secretarial, administrative, and technical skills, as proven by past performance;

  • proficiency in Word, Excel, PowerPoint, MS Teams, Webex
  • excellent command of written and oral English, including attention to details, and ability to proofread and edit documents (ensuring correct grammar, spelling, and punctuation);
  • capacity to communicate openly and effectively;
  • strong ability to organize and prioritize work, be proactive, meet deadlines, work effectively under pressure and with minimum supervision;
  • a cooperative attitude, strong interpersonal and relationship-building skills, and ability to work as part of a team;
  • thorough knowledge of Fund practices and procedures;
  • proficiency in Teams, Outlook, Word, Excel, PowerPoint, and knowledge of Fund applications such as HRPROD, FINPROD, DM5, TIMS and TRACES;
  • ability to train and coach other assistants as required.

Previous area department experience at the IMF, though not essential, would be preferred. The selected candidate must be flexible with regard to working hours and be available to work overtime when needed. He/She should also be a team player as he/she may need to provide support to WHD Central America Division, as needed.

Only candidates who are currently physically residing in the Washington D.C. Metro Area will be considered.

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.

Department:

WHDLC Western Hemisphere Dept. Central American II

Hiring For:

A04, A05

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.

Tags: administrative assistant, central america, logistics