Senior Planning Assistant, The Hague

22005 | Registry

Deadline for Applications:

16/06/2022 (midnight The Hague time)

Organizational Unit:

Victims and Witnesses Section, Registry

Duty Station:

The Hague – NL

Type of Appointment:

Fixed-term

Minimum Net Annual Salary:

€46,566.00

Contract Duration:

For initial appointments, the Court offers a two-year appointment with the possibility of extension (six month probationary period).

A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Important: Recruitment for this post in the General Service category is done on a local basis. As a result, staff are generallyrecruited from the area in which the particular office is located but could be of any nationality. Candidatesapplying to a post in the General Services category shall meet the relevant employment and immigrationrequirements in the country of the duty station, including fulfilling residence and work permit conditions. Applicants will be responsible for any expenses incurred in relation to: visa, travel to and from, and relocation toand from the duty station, in the event of an employment offer. A staff member in the General Service category who has been locally recruited shall not be eligible for theentitlements and/or benefits exclusively applicable to internationally recruited staff.

Organisational Context The Victims and Witnesses Section (VWS) organisationally belongs to the Division of External Operations in the Registry. It provides protective measures, security arrangements, counselling and other appropriate assistance to witnesses and victims who appear before the Court and to others who are also at risk on account of testimony given by such witnesses. The Section may advise the Prosecutor and the Court on appropriate protective measures, security arrangements, counselling and assistance. The Section is responsible for ensuring that the witnesses appear in the Court appropriately protected, supported and as scheduled by the Chambers. Furthermore, it is responsible for the management of the ICC Protection Programme (ICCPP) and may cooperate with States, intergovernmental and non-governmental organisations in providing any of the protection and support measures stipulated by the Statute. Duties and responsibilities: Within this framework, the incumbent performs the following duties:

• Assists the Planning Officer and the Associate Confidential Accounts & Planning Officer in the proper discharge of logistics and administrative tasks of the VWS to ensure continuity of services during the trials, in particular to ensure the safe, uninterrupted and timely appearance of victims and witnesses before the Court, as well as provides appropriate assistance to such victims and witnesses in the cases assigned to him/her;
• Provides practical assistance to victims and witnesses at the premises of the Court where required;
• Assists in maintaining and further developing the system to address all confidentiality risks, striving to ensure the security of all participants and staff in accordance with the Rome Statute;
• Monitors confidential accounts management and control system for the ICCPP and processes confidential accounts related to the ICCPP (obligations, expenditures and payment of invoices);
• Prepares allotment reports, evaluations, justification and special reports of a confidential nature;
• Organises documents and maintains a comprehensive filing system;
• Assists with procurement issues including raising requisitions, liaising with Procurement and processing invoices;
• Protects the safety, physical and psychological wellbeing, dignity and privacy of all victims and witnesses with regard to all relevant factors including age, health and nature of the crime, in particular, but not limited to, where the crime involves sexual or gender violence or violence against children;

• Maintains confidentiality at all times, respects the interests of the witness and acts impartially when cooperating with all parties;
• Conducts other duties as required, including field missions.

The incumbent, prior to commencing his/her duties, is required to sign a confidentiality agreement with the VWS. Essential Qualifications Education: Diploma of secondary education. Experience: A minimum of eight years of progressively responsible experience in administration, office management or other related area, in a national or international environment; Experience and knowledge in the management of witness logistics for the appearance in court and witness protection programs is desirable; Experience in working in a court environment is desirable. Knowledge, skills, and abilities:

• Excellent skills in Microsoft standard applications, i.e. Word, Excel, PowerPoint and Access; Good knowledge of general office management policies, procedures and practices;
• Knowledge of the UN common administrative system is desirable;
• Excellent organisational, planning and coordination skills;
• Ability to keep strict standards of confidentiality and security;
• Flexibility and adaptability to changing environments and plans;
• Ability to familiarise quickly with new situations, to anticipate difficulties, to manage conflicting priorities and to deal with a variety of different tasks under time pressure;
• Cultural and gender sensitivity and ability to establish and maintain effective working relationships with people of different national and cultural backgrounds with respect for diversity;
• Absolute integrity, tact, sensitivity, discretion and good judgment, including particular sensitivity to the needs of victims of sexual violence, children, the elderly and the disabled;
• Excellent interpersonal, negotiation, written and verbal communication skills.

Knowledge of languages: Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is an asset.

ICC Core Competencies

Dedication to the mission and values – Acts consistently in accordance with the mission and values of the Organisation; – Maintains confidentiality, acts with integrity and shows respect for diversity; – Shows commitment to the organisation; – Presents a positive image of the organisation during external discussions.

Professionalism – Applies professional and technical expertise; – Keeps abreast of organisational issues; – Produces workable solutions to a range of problems;

Teamwork – Listens, consults and communicates proactively; – Handles disagreements with tact and diplomacy; – Recognises and rewards the contribution of others;

Learning and developing – Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities; – Learns from successes and failures; – Seeks feedback and gives feedback to others to increase organisational effectiveness; – Seeks opportunities for improvement of work; – Has an open mind and contributes to innovation.

Handling uncertain situations – Adapts to changing circumstances; – Deals with ambiguity, making positive use of the opportunities it presents; – Plans activities and projects well in advance and takes account of possible changing circumstances; – Manages time effectively.

Interaction – Expresses opinions, information and key points of an argument clearly; – Handles contacts with diplomacy and tact; – Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

Realising objectives – Accepts and tackles demanding goals with enthusiasm; – Keeps to agreements with others; – Focuses on client needs; – Takes responsibility for actions, projects and people; – Monitors and maintains quality and productivity

General Information

– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested; – Applicants may check the status of vacancies on ICC E-Recruitment web-site; – Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered; – In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions; – Applications from female candidates are particularly encouraged; – Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff; – The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.