Office of Information and Communications Technology

OICT New York

Posting Title: Senior Information Systems Assistant, G7

Job Code Title: SENIOR INFORMATION SYSTEMS ASSISTANT

Department/Office: Office of Information and Communications Technology

Duty Station: NEW YORK

Posting Period: 14 September 2022 – 13 October 2022

Job Opening Number: 22-Information Management Systems-OICT-188808-R-New York (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

This position is located in the Enterprise Application Center Americas (EAC-Americas), in the Enterprise Solutions Service (ESS), in the Office of Information and Communications Technology (OICT).

The Office of Information and Communications Technology is leading the digital transformation of the Organization to enable a better, safer, more sustainable future through secure, reliable, and innovative technology solutions. OICT is committed to achieving 50/50 gender balance and geographical diversity in its staff, and female candidates are strongly encouraged to apply for this position. OICT supports the principles of work-life balance and flexible work arrangements.

The incumbent will report to the Chief of the Substantive Applications Unit.

Responsibilities

Within limits of delegated authority, the Senior Information Systems Assistant will be responsible for the following duties:

  • Serves as team leader in projects dealing with the planning, specification, design, development, implementation and maintenance of simple computer application systems.
  • Liaises and coordinates with user groups to define and specify functional requirements; tests and modifies prototype computer application systems.
  • Assists in the identification of user computer application systems’ needs, including business process and document workflow analysis, organization and maintenance of document repositories; identifies classification schema, retention and archival procedures; designs workflow systems; conducts research applications’ tools, procedures and standards.
  • Provides support for information management systems, databases and applications in assigned area; performs complex troubleshooting for various applications.
  • Participates in the design, testing, and implementation of new computer application system releases, modules and functionalities; conducts version management.
  • Designs and develops computer application systems according to United Nations (UN) established standards for IT technologies and tools.
  • Manages, designs, creates, produces and maintains functional and technical documentation for relevant computer application systems and products; manages and administers changes to functional and technical documentation in accordance with prevailing change management and operation procedures.
  • Assists in developing/refining support and operations procedures for relevant computer application systems.

  • Contributes to feasibility studies, systems analysis, design, implementation and testing of computer application system improvements and new computer application systems.
  • Designs and conducts training for computer application systems; designs, creates and maintains training documentation.
  • Provides support on computer application systems by providing resolutions or following the established escalation procedures.
  • Prepares project documentation, including work plan revisions and other related issues, as well as preparing unit contributions as required.
  • Keeps abreast of developments in the field; conducts research on new technologies; performs benchmarking and proposes new acquisitions; assists in the implementation of new technologies.
  • Provides guidance and training to new/junior staff; plans day-to-day work and supervises other staff as required.
  • Performs other related duties as required.

Competencies

  • Professionalism: Knowledge of information and communications technology (ICT) project management and business analysis methodologies. Knowledge of organizational information framework and enterprise application systems. Knowledge of system development workflow and document flow processes, ability to conduct research and gather information from a wide variety of standard and non-standard sources. Ability to respond to changing requirements and assignments; ability to apply good judgment in the context of assignments given. Ability to perform a wide range of application design and implementation tasks under minimum supervision. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Work Experience

A minimum of ten (10) years of experience in information systems design, business analysis, system quality assurance, production support, information and communications technology (ICT) technical writing or related area is required.

A minimum of seven (7) years of experience in coordinating business users, gathering and documenting business requirements for enterprise applications is required.

A minimum of five (5) years of experience in producing project documentation, managing, and executing quality assurance activities, as well as providing application support for large scale applications is required.

Experience with enterprise resource planning (ERP) applications and related business processes is desirable.

Experience using Microsoft Sharepoint, Power BI and other project management support tools is desirable.

Experience in the implementation of Web Content Accessibility Guidelines (WCAG) standards in ICT applications in international organizations or similar organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Appointment or assignment against this position is for an initial period of one year.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Tags: change management, enterprise resource planning, feasibility studies, human resources, human resources management, human rights, humanitarian law, information and communications technology, information management, information systems, microsoft sharepoint, new technologies, project management, sharepoint, systems analysis, technical writing