United Nations Conference on Trade and Development
Posting Title: SENIOR HUMAN RESOURCES ASSISTANT, G7
Job Code Title: Senior Human Resources Assistant
Department/Office: United Nations Conference on Trade and Development
Duty Station: GENEVA
Posting Period: 14 November 2022 – 13 December 2022
Job Opening Number: 22-Human Resources-UNITED NAT-194679-R-Geneva (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
This position is located in the Human Resources Management Section of the United Nations Conference on Trade and Development (UNCTAD). The Senior Human Resources Assistant reports to the Chief of Section.
Within delegated authority, the Senior Human Resources Assistant will be responsible for the following duties: Recruitment and placement
- Coordinates with client offices to identify upcoming vacancies and advises hiring managers on the recruitment of staff, in line with respective administrative guidelines, recruitment platform requirements, and as per UNCTAD established roles, including in respect of timelines, gender and geographical balance targets,
- Assists in the filling of posts, including the drafting of appropriate job openings and supports outreach efforts to attract wider pools of qualified candidates.
- Participates in the selection of candidates, including evaluating and screening applications of such candidates, as applicable, preparing profiles of candidates, and advising hiring managers on gender and geographical considerations for the shortlisting of candidates.
- Assists in organizing and coordinating assessments for evaluating applicants.
- Coordinates with the HRPartner entry tests for clerical and other type of general service positions.
- Oversees the maintenance of vacancy announcement files and tracking status of recruitment processes.
- Liaises as appropriate with relevant HR Partner for the processing of personnel actions through UMOJA and other administrative matters including onboarding of selected staff.
- Advises staff on visa matters.
Administration of entitlements
- Provides advice on the application of policies, regulations, and rules.
- Supervises and supports maintenance of electronic files and other reference tables.
- Reviews, processes and supports data maintenance in UMOJA. Acts as as Senior Time Administrator and liaises with HR Partner, as needed, for the monitoring of time and attendance matters.
- Reviews and advices on requests for entitlements and exceptions to the Staff Rules and Regulations. Monitors and timely records exceptions.
- Monitors issues on conditions of service of staff and advises the supervisor of any developments.
- Assists in reviewing and processing requests for classification.
- Provides advice and answers general queries on classification procedures and processes.
- Assists in providing documentation and background materials relating to classification appeals.
- Provides input into human resources policy development as well as to internal guidance and participates or facilitates briefings sessions for clients.
- Assists in providing documentation and background materials relating to classification appeals, review of recognition of lateral moves and long service steps.
- Supervises the maintenance of automated databases and the centralized reference and filing systems.
- Undertakes research on a range of HR related issues and prepares notes/reports.
- Conducts research on precedents, policy rulings and procedures.
- Supervises compilation and preparation of statistical reports on HR related issues.
- Assists in the preparation of communication of information, enhancements and updates for HR related issues.
- Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
- Prepares written response to queries concerning HR related matters.
- Trains and provides supervision to new and lower-level staff in the unit.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Performs other duties as required.
- Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Ability to apply administrative, and human resources rules and regulations in work situations. Demonstrates use of initiative, makes appropriate linkages in work requirements and anticipates next steps. Ability to develop effective and constructive communications with different stakeholders. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent.
Job – Specific Qualification
Training in Enterprise Resource Planning (ERP/SAP), such as Umoja or similar is desirable.
Certificate or diploma in human resources is desirable.
Ten years of progressively responsible experience in human resources management, administrative services or related area is required.
Seven years of such experience acquired in a human resources team including providing recruitment services for international deployment and in the United Nations system or similar international organization is desirable.
Experience in the application of human resources rules and regulations in the United Nations or a similar international organization is desirable.
Experience in the administration of benefits and entitlements is desirable.
Experience with ERP systems for human resources purposes is desirable.
Experience in processing consultant and individual contractors’ contract is desirable.
Experience in preparing complex human resources reports is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
The initial appointment is for one year and extension of the appointment is subject to extension of the mandate, the need of continuity and the availability of the funds.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.