• Full Time
  • Anywhere

Food and Agriculture Organization of the United Nations (FAO)

CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT : 2202109

Regional Operational Partnerships Specialist

Job Posting: 27/Jul/2022

Closure Date: 15/Sep/2022, 9:59:00 PM

Organizational Unit : PSS

Job Type: Non-staff opportunities

Type of Requisition : Consultant

Grade Level : N/A

Primary Location: Various Locations

Duration : 11 months

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

In 2021, OCB and PSS jointly conducted the GEF OPIM review to identify the impediments within OPIM to full compliance with GEF and GCF funding conditions. The report concluded that the OPIM modality is largely fit for purpose for FAO’s GEF and GCF work. The review recommended, as part of strengthening the organizational capacity in formulation and management of GEF and GCF project implemented through OPIM, defining and implementing a role for dedicated Regional Operational Partnership Specialists (ROPS) with an assigned GEF and GCF project portfolio.

The main purpose of establishing of ROPS positions is to enhance support to country offices focusing on formulation, design, negotiation, implementation, monitoring and management of externally executed GEF and GCF projects in the region. ROPS are expected to be well versed in dealing with executing partners, have a project operational and financial management skills, operational or monitoring and evaluation profile and be skilled in difficult negotiations and advocacy.

The ROPS will support Project Formulators, Budget Holders, Project Task Forces (PTF) and executing partners. They will be responsible for providing oversight, quality assurance and technical support to the management of operational partnerships and compliance with the respective operational policies and procedures, and mainstreaming of risk-based operational partnership management in the region. ROPS will support Project Formulators/Budget Holders in identification of the most appropriate execution arrangements for assigned projects. They will advise on the design of execution arrangements for the projects under the assigned portfolio in compliance with FAO and GEF/GCF requirements, and will be also responsible for dissemination of knowledge on OPIM in GEF and GCF projects, identifying and creating peer-to-peer learning opportunities and building OPIM related capacity in the region.

The consultancy will be located in FAO Regional Offices. While under the ADG RR line of management, ROPS will receive technical guidance and the overall support from the PSS OPIM Unit at headquarters (on OPIM matters), and OCB (on GEF and GCF matters).

Reporting Lines

ROPS will be part of the regional field programme teams and report to the Senior Field Program Officers (or similar), according to the specific organizational structure of each Regional Office. Functional support and oversight will be provided by PSS (on OPIM matters), OCB (on GEF and GCF matters).

Technical Focus

Operational modalities and procedures, GEF and GCF requirements, quality assurance, operational support, compliance and oversight, risk based management; analysis, monitoring and reporting, innovation, knowledge management and capacity building.

Tasks and responsibilities

Under the overall supervision of the Senior Field Programme Officer (or similar), according to the specific organizational structure of each Regional Office and in close collaboration with regional field programme teams and other relevant organizational units, the incumbent will perform the following duties: Identification, negotiations and establishment of Operational partnerships in GEF, GCF projects

  • Support PTFs in the identification, formulation, design and negotiation of execution arrangements and management of GEF and GCF projects in the region.
  • Advise PFs on the most appropriate execution arrangements and FAO instruments for assigned projects Support country offices in the identification and selection of operational partners in accordance with project agreements and MS 701 requirements.
  • Support country offices in the formalization and implementation of operational partnerships with government, civil society organizations and other operational partners in line with FAO relevant policies, procedures and guidelines.
  • Ensure that all required documents are available as indicated in the submission of the OPIM proposal form and oversee preparation of OPIM submissions;
  • Guide, advise and support country offices in the analysis of assessments, the design of the risk mitigation and assurance plans and the preparation of OPIM submissions.
  • Provide oversight, compliance monitoring and ensure that quality assurance processes are in place consistent with OPIM/MS701 rules.
  • Ensure that GEF and GCF deadlines requirements and deadlines are met.

Management, monitoring and oversight of Operational partnerships in GEF and GCF projects

  • Provide guidance and oversight, monitor timely implementation and follow up on assurance activities and updates of the Risk Mitigation and Assurance Plans for the assigned portfolio in the countries of the region.
  • Review of country level quality assurance activities and field visits reports to identify areas of weaknesses related to the implementation of Operational Partnerships, monitor, oversee or assist the preparation of mitigation plans and ensure that timely action takes place to address issues identified.
  • Support and advise Country Offices in monitoring of the Operational Partners delivery and OPAs implementation, supporting early action to address critical situations;
  • Advise development of operational manuals together with partners to guarantee appropriate monitoring of project results, monitoring, reporting and follow up.
  • Collaborate with the Regional Field Programme team and relevant units at HQs when addressing project and operational partnerships management issues, including making proposals for improving processes and procedures and strengthening local implementation capacities.
  • Contribute to peer reviews to assess gaps in risks management and address them, as well as identify good practices that can be expanded across the region.
  • Support BH and LTO in overseeing overall technical quality of the project delivery.
  • Undertake missions to Country Offices where operational partnerships in GEF, GCF projects are ongoing to provide support on OPIM related matters as necessary.
  • Support BH to follow up and provide guidance to partner institutions on implementation of recommendations of spot checks, audits and filed visits.

Analysis, monitoring and reporting

  • From a regional perspective, monitor and report on the status of Operational Partnerships formulation and implementation for the assigned GEF, GCF portfolio in the region and identify high-risk areas requiring special support.
  • Analyse and monitor OPAs status and pipeline at regional and country level.
  • Support, advise and build Country Offices capacities to analyse and monitor financial and progress reports submitted by the OP.
  • Prepare regional reports for Regional Office and Headquarters and quarterly based GEF regional Portfolio Review Exercises, as may be required.
  • In close collaboration with regional finance/operations/technical team specialists, monitor, advise and follow up with Budget Holder’s on timely implementation of remedial actions for all operational partners’ audits with qualified opinions and provide aggregate reporting on progress
  • Provide recommendations and suggestions on adaptive management solutions based on the findings of monitoring and reporting.

Innovation, knowledge management and capacity building

  • Organize and support country office capacity and facilitate knowledge exchange in the region on in-country operational partnerships management processes and related best practices.
  • Support and facilitate country office capacity development activities of staff and operational partners with a special focus on implementation of OPAs and OPIM requirements.
  • Identify and share best practices on operational partnership management, interact with other UN system agencies at regional and country level on matters concerning operational partnership management and HACT tools.
  • Support ERM exercises with a particular emphasis on ensuring that risks for operational partnership management are appropriately identified and tracked, and that appropriate mitigating measures are put in place and a risk map be maintained covering FAO supported projects under OPIM in the region and countries.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

  • Advanced University degree in development studies, business or public administration, political science, economics, law, public policy, international relations or another field relevant to the work of the Organisation.

  • A minimum of 5 years of professional experience in operations; programme/project planning, development and management, monitoring and evaluation, oversight roles (audit, internal controls, quality assurance) at the national and international level in the UN, IFIs and/or developing country.
  • Working knowledge (level C) of English and limited knowledge (level B) of another FAO official language (Arabic, Chinese, French, Spanish or Russian). For PSA, working knowledge of English is required.

FAO Core Competencies

  • Results Focus.
  • Teamwork.
  • Communication.
  • Building Effective Relationships.
  • Knowledge Sharing and Continuous Improvement.

Technical/Functional Skills

  • Knowledge of risk-based management methods and experience in their application.
  • Familiarity with FAO Project Cycle, GEF minimum fiduciary standards, GEF and GCF requirements, FAO operational instruments, administrative management practices and operational modalities is a strong asset.
  • Knowledge of UN agencies harmonized procedures and Resources Partners requirements for implementation of projects/programmes through partners would be an asset.
  • Experience in difficult negotiations, advocacy and capacity building is required.
  • Experience in operational partnerships management and knowledge of good practices in this area is required.
  • Experience in field office is a strong asset.
  • Experience in data and trend analysis is a strong asset.

Selection Criteria

  • Technical knowledge of GEF minimum fiduciary standards, GEF and GCF requirements, FAO operational instruments, administrative management practices and operational modalities;
  • Knowledge of UN agencies harmonized procedures and Resources Partners requirements for implementation of projects/programmes through partners;
  • Knowledge of risk-based management methods and demonstrated experience in their application.
  • Experience in project operational and financial management, and monitoring and evaluation.
  • Experience in agreements negotiation, management and oversight, and knowledge of good practices in this area;
  • Previous experience in design and delivery of capacity building programmes.
  • Demonstrated experience in negotiations, advocacy and operational support.
  • Experience in data and trend analysis.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

  • FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at (link)
  • For more information, visit the FAO employment website
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

  • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
  • Candidates are requested to attach a letter of motivation to the online profile
  • Once your profile is completed, please apply, and submit your application
  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
  • Incomplete applications will not be considered
  • Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
  • Only applications received through the FAO recruitment portal will be considered
  • Your application will be screened based on the information provided in your online profile
  • We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT

Tags: capacity development, continuous improvement, financial management, good practices, international relations, knowledge management, knowledge sharing, monitoring and evaluation, monitoring and reporting, organizational structure, political science, public administration, support services, task forces, transparency