Rations Officer, Bamako, Mali

United Nations Multidimensional Integrated Stabilization Mission in Mali

MINUSMA HQ

Posting Title: RATIONS OFFICER, FS6

Job Code Title: RATIONS OFFICER

Department/Office: United Nations Multidimensional Integrated Stabilization Mission in Mali

Duty Station: BAMAKO

Posting Period: 12 January 2023 – 10 February 2023

Job Opening Number: 23-Logistics and Supply Chain-MINUSMA-199220-R-Bamako (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

This position is located in the United Nations Integrated Stabilization Mission in Mali, with duty station Bamako. The incumbent reports directly to the Chief Rations Unit or his/her designate.

Responsibilities

Within delegated authority, the incumbent at this level will be responsible for the following duties:

  • Assists the Chief, Rations Unit in the management of the effective supply of rations and other food-related services to the Mission under supply contracts which include, but are not limited to: canned, dry, fresh and frozen rations, bottled water, prepared food, combat ration packs (CRP), cafeteria services, catering and warehousing services;
  • Maintains accurate allocation and control of all equipment and stores received (CRPs and Bottled Water), stored and distributed by the mission.
  • Ensures that rations requisitions and Food Orders are properly prepared and reviewed such that they are issued and replenished in a timely and coordinated manner to ensure reliable flow of rations for the mission.
  • Monitors and analyzes rations contract performance to ensure compliance with contract terms, schedules and cost objectives;
  • Designs, develops and updates relevant software for tracking, reconciliation, and costing purposes.
  • Manages field supply delivery operations.
  • Verify invoice, generate Good Receipt Report (GRR) and create Service Entry Sheet in Umoja.
  • Provide guidance to or supervise new/junior staff.

  • Initiates actions leading to procurement, maintenance and disposal of items.
  • Establishes and/or reviews mission requirements and initiates actions to fulfill and control these requirements.
  • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
  • Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
  • Ensure food rations supplied by the contractor meets UN Food rations Standard (UNSTD) and Food Safety Management Manual.
  • Prepare the Quality Assurance Surveillance Plan and monitor Quality Control and Quality Assurance of all rations issued to the contingents
  • Verify all shipping documents submitted by the contractor in advance to confirm that all food imported for mission are compliant to contract in conformity to UNSTD.
  • Conduct warehouse audit, identify nonconformity, prepare report and follow up for corrective action.
  • Reviews, prepares, defends supply related Headquarters Committee on Contracts (HCC) cases and initiates action to fulfill and control these requirements.
  • Support and implement as required, the establishment of Electronic Rations Management System for the Missions;
  • Performs other duties as required.

Competencies

Professionalism: Knowledge of supply operations, practices and contract management. Ability to specify business rules in the specific supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:-Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High School diploma is required. A combination of technical school in food sciences, business administration, logistics operations, procurement, food industry, catering service or supply chain management is desirable

The minimum years of relevant experience is reduced to five years for candidates who possess a first level university degree.

Work Experience

A minimum of ten years of progressively responsible experience covering at least two (2) areas in (a) food rations operations, (b) rations quality management, (c) rations supply chain management, (d) rations budget and invoice management (e) catering services including at least two years of supervisory experience is required.

At least two years of experience in managing rations operations military or police contingents is required

Certification in food safety management: HACCP or ISO-22000 or any other certification on food safety or quality management is required.

Experience in managing support services in a complex operational setting is desirable

Training in an electronic rations management system is desirable.

Languages

English and French are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The appointment or assignment and renewal thereofare subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Tags: contract management, food industry, food safety, gender perspective, human rights, humanitarian law, logistics, multidimensional, procurement, quality control, quality management, reconciliation, supply chain, supply chain management, support services