International Maritime Organization (IMO)

IMO London, United Kingdom

The Project Manager will be responsible for the successful delivery of an IMO (DPP) Project and will plan, manage and lead multi-disciplinary global, regional and national teams. The incumbent will analyse global, regional and country-specific requirements, and relevant technical issues in line with respective IMO Conventions, Strategic Plan and will develop work plans and manage supporting budgets and/or resourcing strategies. One of the key responsibilities of the incumbent will be the continuous coordination within Project Coordination Unit and within wider project team and set strategic directions for the Project. The work will involve continuous dialogue and cooperation with project strategic partners, and implementing countries. The incumbent will develop strategic partnerships with international institutions and the private sector stakeholders who are working in the area of the project and through these partnerships identify private sector partnership opportunities and activities to support the goals of the project. A detailed description of duties and responsibilities is given below: Technical advisory support and capacity building at global, regional and national levels

  • Ensure overall consistency and coordination of the Project, in line with the Project Document and agreement with the donor;
  • Analyse the baseline scenario of participating countries in collaboration with government counterparts and provide guidance for the formulation of national strategies and national action plans. In case relevant, strengthen collaboration with regional environmental organizations, contribute to the outreach to other countries in the region for the development of regional strategies.
  • Analyse and identify the provision of technical assistance and capacity building to the participating developing countries.
  • Chair discussions and participate as a speaker in international relevant conferences, exhibitions and other outreach activities representing the Project.
  • Create awareness-raising materials and educational programmes in each participating country and for the project at the global level.
  • Conduct the project progress reviews and provide inputs for all technical reports and publications prepared by the project.
  • Follow discussions in relevant IMO Committees and Sub- committees such as MEPC.
  • Follow relevant discussions of other related UN entities.

Stakeholder involvement, partner coordination, knowledge management support

  • Ensure and promote linkages with other work programmes in areas of the project, to increase policy dialogue, explore and promote effective collaboration, partnerships and synergies for the design and implementation of best practices.
  • Engage with private sector industry representatives and lead the public-private sector partnership component (potentially develop a Global Industry Alliance (GIA), based on other strategic major project models.
  • Lead the co-financing mobilization activities in accordance with the project implementation strategy.
  • Liaise with the representatives of governance and technical advisory committees established within the project framework; participate and ensure timely coordination of such governance and advisory meetings.
  • Ensure the dissemination of lessons learned and results achieved, through maintaining a Project Knowledge Management System.

Project implementation (management, team leadership, monitoring and reporting)

  • Exercise overall responsibility for planning, implementation, management and coordination of the project operations and personnel following an adaptive management approach.
  • Ensure timely implementation of all project activities, including quality control and review of all technical outputs.
  • Define and direct the main strategy for project implementation in consultation with donors and other implementing partners; including overseeing preparation and updating the of project work plan.
  • Act as Secretary of the Project ExCom and/or Steering Committee meetings. Oversee the preparation of project review and/or evaluation meetings; prepare background documents, briefs, issue papers, progress reports for the ExCom meetings and for donor reporting; follow up on the recommendations and decisions of ExCom and Steering Committee.
  • Lead and manage the Project Coordination Unit (PCU), providing appropriate feedback, guidance and learning opportunities for all PCU members. Manage recruitment processes that may be required after the Project is launched.
  • Oversee and coordinate the review and evaluation of the Project and the annual budget revisions.
  • Any other duties as required for the effective management of the project and duties requested by IMO.

Under the overall supervision of the Head, Projects Implementation, in the Department of Partnerships and Projects (DPP) the incumbent will provide high level technical guidance and advisory services and undertake overall project management and governance responsibilities related to the implementation of a specific Project in the field of marine environment.

This Vacancy Notice supports the establishment of the IMO Projects Roster. The Roster will be a list of pre-vetted, qualified candidates, for the purpose of fast-tracking recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the respective Roster for a period of 24 months. While placement on the Roster does not guarantee a position, candidates placed on the Roster will be matched when a relevant position becomes available and be invited to a final interview.

The Project Manager will be responsible for the successful delivery of an IMO (DPP) Project and will plan, manage and lead multi-disciplinary global, regional and national teams. The incumbent will analyse global, regional and country-specific requirements, and relevant technical issues in line with respective IMO Conventions, Strategic Plan and will develop work plans and manage supporting budgets and/or resourcing strategies. One of the key responsibilities of the incumbent will be the continuous coordination within Project Coordination Unit and within wider project team and set strategic directions for the Project. The work will involve continuous dialogue and cooperation with project strategic partners, and implementing countries. The incumbent will develop strategic partnerships with international institutions and the private sector stakeholders who are working in the area of the project and through these partnerships identify private sector partnership opportunities and activities to support the goals of the project. A detailed description of duties and responsibilities is given below: Technical advisory support and capacity building at global, regional and national levels

  • Ensure overall consistency and coordination of the Project, in line with the Project Document and agreement with the donor;
  • Analyse the baseline scenario of participating countries in collaboration with government counterparts and provide guidance for the formulation of national strategies and national action plans. In case relevant, strengthen collaboration with regional environmental organizations, contribute to the outreach to other countries in the region for the development of regional strategies.

  • Analyse and identify the provision of technical assistance and capacity building to the participating developing countries.
  • Chair discussions and participate as a speaker in international relevant conferences, exhibitions and other outreach activities representing the Project.
  • Create awareness-raising materials and educational programmes in each participating country and for the project at the global level.
  • Conduct the project progress reviews and provide inputs for all technical reports and publications prepared by the project.
  • Follow discussions in relevant IMO Committees and Sub- committees such as MEPC.
  • Follow relevant discussions of other related UN entities.

Stakeholder involvement, partner coordination, knowledge management support

  • Ensure and promote linkages with other work programmes in areas of the project, to increase policy dialogue, explore and promote effective collaboration, partnerships and synergies for the design and implementation of best practices.
  • Engage with private sector industry representatives and lead the public-private sector partnership component (potentially develop a Global Industry Alliance (GIA), based on other strategic major project models.
  • Lead the co-financing mobilization activities in accordance with the project implementation strategy.
  • Liaise with the representatives of governance and technical advisory committees established within the project framework; participate and ensure timely coordination of such governance and advisory meetings.
  • Ensure the dissemination of lessons learned and results achieved, through maintaining a Project Knowledge Management System.

Project implementation (management, team leadership, monitoring and reporting)

  • Exercise overall responsibility for planning, implementation, management and coordination of the project operations and personnel following an adaptive management approach.
  • Ensure timely implementation of all project activities, including quality control and review of all technical outputs.
  • Define and direct the main strategy for project implementation in consultation with donors and other implementing partners; including overseeing preparation and updating the of project work plan.
  • Act as Secretary of the Project ExCom and/or Steering Committee meetings. Oversee the preparation of project review and/or evaluation meetings; prepare background documents, briefs, issue papers, progress reports for the ExCom meetings and for donor reporting; follow up on the recommendations and decisions of ExCom and Steering Committee.
  • Lead and manage the Project Coordination Unit (PCU), providing appropriate feedback, guidance and learning opportunities for all PCU members. Manage recruitment processes that may be required after the Project is launched.
  • Oversee and coordinate the review and evaluation of the Project and the annual budget revisions.
  • Any other duties as required for the effective management of the project and duties requested by IMO.
  • Conceptual, analytical and evaluative skills and proven ability to conduct research and analysis.
  • Demonstrated experience in managing human and financial resources
  • Ability to develop clear goals that are consistent with agreed strategies; foresee risks and allow for contingencies when planning.
  • Organizational and time management skills and a high degree of initiative together with the ability to work under pressure and manage conflicting priorities and high volumes of work to deliver quality outputs.
  • Integrity, discretion, accuracy and meticulous attention to detail.
  • Proven ability to establish and maintain effective working relations with internal and external stakeholders, at all levels including in an international, cross-cultural context.
  • Leadership, managerial and coordination skills, with a demonstrated ability to work independently under general guidance, effectively manage and develop people and teams.

Minimum of seven years’ experience in managing projects or programmes, including a minimum of three years in dealing with marine environmental policies and projects or in international development, with multidisciplinary teams and working with multiple stakeholders.

Experience of working with maritime industry stakeholders would be an asset.

An advanced university degree (Masters level or equivalent) in environmental engineering, marine science, law, economics, international relations, or related subjects.

Proficiency in English, both written and oral, is essential. Working knowledge and ability to understand complex technical issues in other official languages of the United Nations would be an advantage.

Proficiency in Microsoft Office applications. Knowledge of relevant international environmental conventions and other instruments is essential. Knowledge of issues and challenges related to the implementation of IMO conventions in developing countries would be an advantage.

Tags: advisory services, educational programmes, environmental engineering, financial resources, international relations, knowledge management, marine environment, monitoring and reporting, project implementation, project management, project manager, quality control, time management