OSCE - Organization for Security and Co-operation in Europe

OSCE Sarajevo

NOTE: Please note that this position is funded until the end of the year within the framework of the Extra-Budgetary (ExB) Project: “Dialogue for Reconciliation: Building Capacity, Assessing Opportunities, and Strengthening Co-ordination. Funding is currently available until the end of the year, with the possibility that additional funding is identified allowing the post holder to be extended until June 2025.

Background:

The OSCE Mission to Bosnia and Herzegovina continues to play a vital role in strengthening the country’s ability to foster a sustainable and stable security environment, to strengthen Bosnia and Herzegovina’s governance, and to encourage its consolidation as a democratic society. The Mission supports political and education reform and works to promote and protect human rights of all citizens of BiH.

The incumbent is based in the Head Office, and works under the Human Dimension Department’s ExB project entitled: “Dialogue for Reconciliation: Building Capacity, Assessing Opportunities, and Strengthening Co-ordination” (the Project). Under the supervision of the Dialogue Facilitation and Trust-Building Adviser, the incumbent supports the Project planning and implementation by carrying out programmatic, administrative, and logistical tasks in relation to the Project activities. He/she works in close co-ordination with the Mission staff, stakeholders, Project/implementing partners, and key beneficiaries on all Project activities.

Tasks and Responsibilities:

The successful candidate will be tasked with the following duties: Project Assistance

  • Assists the supervisor in all phases of Project implementation, monitoring, reporting and evaluation of the planned activities;
  • Co-ordinates practical participation of Project partners and stakeholders in the Project, supports monitoring and reporting of Project efforts, ensuring timely implementation of planned activities; proposes changes to strategy of Project implementation, if needed;
  • Monitors Project implementation and assists in drafting and compiling reports related to Project activities;
  • Collects data and maintains databases that are relevant for the implementation and monitoring of the Project activities;
  • Attends meetings and conferences in the capacity of a representative of the Project, and writes reports on such events;
  • Supports the supervisor in maintaining relations with key staff of relevant domestic institutions, civil society organizations and international organisations;
  • Works closely with relevant Mission staff to ensure coherence and co-ordination in Mission activities relating to the Project;

Administrative/Secretarial Assistance

  • Assists in planning, co-ordinating and implementing specific activities such as training events, meetings, conferences, and organises travel arrangements envisaged within the framework of the Project;
  • Liaises with other Mission staff, in particular at field office level, to arrange meetings and other Project activities in different geographical areas of BiH;
  • Drafts correspondence in English and local language; prepares summaries of relevant documents, and assists with other various administrative duties;
  • Prepares letters of invitation, participant lists, pre- and post-event evaluations, agendas and other materials, maintains files, documents, contact lists, etc.;
  • Communicates with participants and speakers to confirm their participation, and responds to their requests; arranges meeting facilities and any audio-visual and other equipment;
  • Provides simultaneous and consecutive interpretation in meetings, training events and conferences, and translation of various Project documents, reports and correspondence from English to local languages and vice versa;
  • Provides logistical, financial, procurement and human resources support to the supervisor

Other duties as assigned.

For more information on the work of the OSCE Mission to Bosnia and Herzegovina, please see: (link)-to-bosnia-and-herzegovina.

Necessary Qualifications:

  • Completed secondary education supplemented by formal studies in administration, political or social sciences;
  • A minimum of four years of relevant work experience in administrative or project work, preferably in an international environment;
  • Project management and/or project support experience;

  • Experience in producing reports and presentations in English and local language;
  • Translation and consecutive interpretation experience;
  • Excellent written and spoken communication skills in English and local language;
  • Computer literate with practical experience in Microsoft applications;
  • Holds a valid driving license and willing to drive official Mission vehicles.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 2,298.08 BAM/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

This position is open to citizens and permanent residents of Bosnia and Herzegovina only.

If you wish to apply for this position, please use the OSCE’s online application link found under (link) Please note that offline applications submitted via email, fax, or mail will not be considered.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see (link)-competency-model.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

  • Issued by: OSCE Mission to Bosnia and Herzegovina
  • Requisition ID: HUM00005R
  • Contract Type: Local Contracted
  • Grade: G5
  • Job Level: General Services
  • Job Type: Contracted
  • Number of posts: 1
  • Location: OSCE Mission to Bosnia and Herzegovina, Sarajevo
  • Issue Date: Jul 26, 2022
  • Closing Date: Aug 15, 2022
  • Employee Status: Fixed Term
  • Schedule: Full-time
  • Education Level: High School Diploma / (GED)
  • Target Start Date: 15 September 2022
Tags: bosnia and herzegovina, human resources, human rights, monitoring and reporting, procurement, project implementation, project management, reconciliation, social sciences, translation, vehicles