Secretariat of the Pacific Community (SPC)

SPC Nabua

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Land Resources Division (LRD) provides advice, technical assistance, research and training support to Pacific Island countries and territories on all aspects of agriculture and forestry. This includes plant protection, conservation, plant genetic resources, animal health and production, agroforestry, biosecurity and trade facilitation, and sustainable systems for agriculture, forestry and land management. This work has two objectives: improved food and nutritional security, and resilient communities. The division’s services are provided through seven technical/thematic teams: Animal Health and Production; Plant Health; Biosecurity and Trade Facilitation; Forest and Agriculture Diversification; Crop Production and Extension; Genetic Resources; and Forests and Trees.

The Project Assistant-Safe Agricultural Trade Facilitation through Economic Integration in the Pacific (SAFE Pacific) position will be accountable to the direct supervisor and the person is responsible for the provision of efficient support to the project to ensure all project administrative requirements are addressed in a timely and appropriate manner. The person will work closely with the SAFE Pacific Project team to ensure all project and administrative activities are in line with SPC and or donor corporate processes and requirements.

The key responsibilities of the role include: Office Administration services

  • Provide efficient administrative support to ensure the delivery of activities and intended outcomes of the SAFE Pacific Project

Logistical Support to meetings, workshops, and trainings

  • Provide administrative and logistical support to ensure the successful delivery of meetings, conferences, training and learning events

Support to the finance and procurement team

  • Provide efficient administrative backstopping of financial processes to ensure the delivery of activities and intended outcomes of the SAFE Pacific Project

Other duties as directed

  • Assist with other activities where required including support to the project team in communication, preparation for audits, managing filing system and procurement

For a more detailed account of the key responsibilities, please refer to the online job description.

Key selection criteria

Qualifications

  • Diploma in Business Administration/ Project Management or equivalent work experience that is both relevant and current.

Knowledge and experience

  • 3- 5 years in a related field of work
  • Ability to take initiative and work under limited supervision
  • Ability to multitask, priorities workload and complete work under deadlines
  • Demonstrated experience of country level engagement with a variety multi-level stakeholder

Essential skills

  • Strong PC based computer skills, preferably with Microsoft Programmes (Word, Excel, Access, Outlook, PowerPoint)
  • Excellent communication skills, including good written English and ability work write for and to a variety of stakeholder groups
  • Demonstrated ability to work effectively within diverse cultural and multi-disciplinary background
  • Ability to work as part of a team

Language skills

  • Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment

Salary, terms and conditions

Contract Duration – Until 25 March 2025 – subject to renewal depending on funding and performance

Remuneration – The Project Assistant is a Band 6 position in SPC’s 2022 salary scale, with a commencing taxable salary range of 1,846-2,308 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent, and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.

Application procedure

Closing Date – 7 November 2022 at 11:59pm (Fiji time)

Job Reference: JR000083

Applicants must apply online at (link)

Hard copies of applications will not be accepted.

For your application to be considered, you must provide us with:

  • an updated resume with contact details for three professional referees
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.

Only Fijian citizens are eligible to apply for this role.

Screening Questions (maximum of 2,000 characters per question):

  • Identify key challenges when implementing a multi-country regional project with a limited timeframe in the current COVID-19 situation.
  • Refer to one example where you have been involved in an external audit of a project funded by sources external to your organization. Please highlight two key lessons you have learned from that audit exercise.
  • Provide some good practices you would recommend when doing procurement in challenging Pacific Island countries such as Nauru, Kiribati, Tuvalu where the supplier base is limited.

JDProjectAssistantLRDSAFE.pdf

Type: Contract – Local

Category: Administration & Office Support

Reference ID: JR000083

Date Posted: 24/10/2022

Tags: agricultural trade, agroforestry, animal health, biosecurity, covid, economic integration, fisheries, food and nutrition, genetic resources, good practices, health surveillance, land management, office administration, plant health, plant protection, procurement, project management, sustainable development, trade facilitation, trainings