Project Assistant, GBV Response and Prevention Programme, SB3/Q1, Kyiv, Ukraine

UNFPA - United Nations Population Fund

UNFPA in Kyiv, Ukraine

Job Identification : 6415

Locations : Kyiv, Ukraine

Posting Date : 10/14/2022, 01:36 PM

Apply Before : 11/01/2022, 08:59 PM

Job Schedule : Full time

Grade : SB3

Vacancy Type : Service Contract Holders

Rotational/Non Rotational : Non-Rotational

Contract Duration : 1 Year with Possibility for extension

Education and Work Experience : Bachelor’s Degree – 3 year(s) experience

Required Languages : English and Ukrainian

Vacancy Timeline : 3 Weeks

Job Category : Gender Equality & Human Rights

Job Description

Programme Title: GBV Response and Prevention Programme

Post Title: Project Assistant

Post Level: Service Contract, SB3/Q1

Position number: 00188293 and 00188294

Duration of the service: one year with possible extension

Duty Station: Kyiv

Full/part time: Full time

The position:

Under the supervision of Project Coordinator, the Project Assistant provides support to the coordination, implementation and reporting on designated project streams within UNFPA GBV Response and Prevention Programme .

How you can make a difference:

UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. The Fund operates globally since 1969 in more than 150 countries and territories. UNFPA focuses on women and young people, because these are the groups whose rights are often compromised. UNFPA has been active in Ukraine since 1997.

In accordance with the organisational mandate and national development priorities of Ukraine, UNFPA implements a country programme of technical assistance to Ukraine for 2018-2022. Among several priorities, the country programme seeks to contribute to the development of robust national system of response and prevention of domestic and gender-based violence (GBV), establish functional intersectoral coordination and accountability mechanisms and enhance institutional capacities at the national and regional levels to ensure that majority of gender-based violence survivors seek and have access to good quality survivor-centred services, and Ukrainian society finds GBV unacceptable.

Since the start of the large-scale military invasion of Russia to Ukraine in February 2022, UNFPA implements a comprehensive nationwide Humanitarian Response Plan to provide life-saving GBV and SRH services to women and girls across Ukraine.

Through its GBV Response and Prevention Programme, UNFPA contributes to improving protection and security of women and girls, and thus, their willingness to participate in community life, including in war-affected communities. Women’s engagement and empowerment in community dialogue, including in displacement, is essential for laying a strong foundation for recovery and sustainable peace and development.

UNFPA is seeking highly-motivated candidates that share our passion of making a sound contribution to creating a Ukrainian society free from gender-based violence. We need strong professionals who are innovative, committed to excellence and keen to transform, inspire and deliver high impact and sustained results.

Job Purpose:

The UNFPA GBV Response and Prevention Programme interventions cover all regions of Ukraine and focuses on the delivery of the following outcomes:

  • Increased perception of the unacceptability of gender-based violence in Ukrainian society.
  • Improved equitable access of GBV survivors and people at risk to survivor-centred services.
  • Establishment of mechanisms of accountability to beneficiaries at the national and local levels.

Project Assistant supports programme strands that contribute to the achievement of the Outcome 2 with the aim of improving access of GBV survivors and people at risk of GBV to essential GBV services.

Project Assistant works in a client, quality and results-oriented manner in close collaboration with GBV Programme Team members, all units of the UNFPA Country Office (CO), UNFPA implementing partners (IPs), as well as personnel of other UN agencies to exchange information and ensure smooth implementation of GBV Programme streams and interventions in line with the approved work plans, indicators and milestones (Programme Results Framework).

Jointly with Project Coordinator, Project Assistant plays a vital role in ensuring smooth planning, coordination, and monitoring of programme interventions on strengthening quality service provision to GBV survivors and people at risk of GBV. S/he is responsible for contributing to the achievement of programme’s objectives, ensuring that all activities are carried out in line with UNFPA rules and procedures as well as donors’ requirements. The Project Assistant supports Project Coordinator by providing quality administrative support and information required to make project decisions.

Major Duties and Responsibilities:

  • Contribute to implementation of GBV Programme activities, in particular strands related to improvement of equitable access of GBV survivors to survivor-centred services, providing high quality support to programme caretakers;
  • Provide logistical support to programme activities (missions, training sessions, workshops, conferences) including making arrangements for travel, accommodation and venue, effectively communicating with providers and participants;
  • Assist with programme procurement of goods and services, ensuring that procurement is conducted in accordance with UNFPA Procurement Procedures;
  • Draft and translate letters, meeting minutes, briefs, presentations and other documents necessary for programme management;
  • Assist with preparation of Terms of Reference (TORs), Requests for Quotations (RFQ) and Requests for Proposals (RFP) for project assignments;
  • Facilitate Individual Consultants recruitment process, collect the documentation required for the hiring and contract extension, induction of consultants into the programme and issuance of payments for the accepted deliverables;
  • Prepare requests for direct payment to Finance unit in accordance with the approved budget;
  • Collect and record information on programme activities, including making timely inputs to GBV Programme Monitoring Tool, and contribute to the preparation of relevant progress reports;
  • Assist with producing media materials on activities for placement on UNFPA social media and website;
  • Perform other related tasks as may be required or assigned by the supervisor or GBV Programme Manager.

Qualifications and Experience:

  • Minimum 3 years of professional experience in project management, services development, social protection work or related area preferably with an international organisation or multilateral technical assistance project;
  • Knowledge of GBV prevention and response will be a strong asset;
  • Excellent interpersonal skills, sensitivity and diplomacy in oral and written communication;
  • Diligence, attention to detail and excellent ability to multitask and prioritise workload;
  • Agility and proactive approach;

  • Good analytical skills, flexibility and willingness to learn;
  • Proficiency in MS Office package, Google applications and teleconferencing tools.


Bachelor Degree in Social Sciences, Social Work, International Relations, International Development, Gender Studies, Project Management, Business Administration or related areas.


Fluency in English and Ukrainian.

Required Competencies:


  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing cultural diversity
  • Embracing change

Functional Competencies:

  • Advocacy/ Advancing a policy-oriented agenda
  • Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
  • Delivering results-based programmes
  • Internal and external communication and advocacy for results mobilisation

Core Competencies:

  • Achieving results
  • Being accountable
  • Developing and applying professional expertise/business acumen
  • Thinking analytically and strategically
  • Working in teams/managing ourselves and our relationships
  • Communicating for impact

Managerial Competencies:

  • Providing strategic focus
  • Engaging in internal/external partners and stakeholders
  • Leading, developing and empowering people, creating a culture of performance
  • Making decisions and exercising judgment

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.


UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline (link)

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Tags: community life, displacement, human rights, humanitarian response, international relations, management services, peace and development, procurement, programme management, project management, social protection, social sciences, social work, ukrainian, women and girls