Programme Management Advisor (Senior Programme Officer), Juba, South Sudan

UNOPS - United Nations Office for Project Services

UNOPS SDOC Juba

Background Information – PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information – Job-specific

United Nations Mine Action Service (UNMAS) South Sudan

The Mine Action Office in South Sudan is based in Juba and it supports the United Nations Mission in South Sudan (UNMISS) as well as the National Mine Action Authority (NMAA) in coordinating Mine Action activities in South Sudan. The program has been coordinating and providing Quality Assurance (QA) of all humanitarian mine action activities throughout South Sudan since 2004. UNMAS South Sudan’s’ current operations focus on hazardous area surveys, landmine and ERW clearance and destruction, route verification and clearance, Explosive Ordnance Risk Education for UN personnel, humanitarian partners and vulnerable groups, and data management.

Functional Responsibilities

THE NATURE OF THIS POSITION REQUIRES THE INCUMBENT TO BE BASED IN THE DUTY STATION, AND CANDIDATES MAY BE ASKED TO RECONFIRM THEIR INTEREST AND INTENT TO DEPLOY TO THE DUTY STATION AT VARIOUS POINTS IN THE RECRUITMENT PROCESS.

1. Support the UNMAS Chief of Mine Action Programme (CMAP) with programme development, planning and coordination;

2. On behalf of the CMAP development and follow up of resource mobilization opportunities;

3. On behalf of the CMAP, support stakeholder coordination, representation, and inter-agency collaboration;

4. Project management;

5. Knowledge management and document management;

6. People management.

1. Programme development planning and coordination

  • Under the CMAP’s leadership, coordinate the development and articulation of the Programme Strategy (PS) in line with relevant UN and government and/or national or regional strategies, and review/update at necessary intervals.
  • Support the Head of Project Unit to ensure PS and related work plans are accurately budgeted and resourced.
  • Support the management team to translate the Strategy into implementation/results work plans and associated monitoring mechanisms and draft project documents as needed for the implementation of the programme.
  • Coordinate and collaborate with relevant stakeholders in-country and at HQ, to ensure aligned and coherent planning and implementation processes.

2. Development and follow up of resource mobilization opportunities

  • Monitor humanitarian and development, inform CMAP of trends and needs to identify potential areas of intervention within UN mandates and existing capacity.
  • Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in project delivery as relevant.
  • On behalf of CMAP, coordinate preparation of programme documents, including concept notes, proposals, and associated budgets.
  • Draft and/or review funding agreements and other project documents required for the signature and implementation of new projects.

3. Stakeholder coordination, representation, and inter-agency collaboration

  • Support the CMAP to establish and build relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.
  • On behalf of the CMAP, participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required. Support the management team with UN common planning and programming processes, including strategic country analysis, humanitarian response plans, integrated strategic frameworks, etc.
  • Coordinate, participate in, or contribute to the Mine Action Area of Responsibility/Sub-Cluster under the Protection Cluster, where relevant, including the formulation of the mine action components for the Humanitarian Needs Overview and Response Plan Response plan, in collaboration with the UNMAS Geneva office.
  • Support the applications of policies, practices and procedures associated with the overall implementation of the Humanitarian Programme Cycle and associated funding and monitoring mechanisms, where relevant, in collaboration with the UNMAS Geneva office.
  • On behalf of the CMAP support the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximise communication impact and outreach and build awareness of the Country Programme.
  • Support design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms.
  • Support CMAP preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials.

4. Programme management support

  • Analyze funding agreements and develop compliance plans and monitoring frameworks to guide key departments and management team to meet requirements of funding agreements, in coordination with HQ.
  • In collaboration with relevant personnel, establish monitoring mechanisms to measure delivery against targets outlined in funding agreements.
  • Provide review/input to scopes of work for procurement processes to ensure the requirements of the relevant funding sources are reflected in agreements with implementing partners. Review implementing partner reports to ensure requirements are being met.
  • Track programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.
  • Coordinate information flow between implementation teams, and headquarters, particularly related to any deviations that would require revisions to the relevant legal agreement; when required, coordinate budget and activity revisions to funding agreements.
  • Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes, code cables, and UN reports.
  • Prepare written summaries of meetings/visits and ensure relevant team members implement follow-up actions, as appropriate; research and prepare analytical, and sometimes sensitive, documents for the management team.
  • Coordinate communications between the Country Programme office and the headquarters Programme, Portfolio Management, and Risk, Quality and Partnership teams to support compliance to programme documents and funding agreements, and the implementation of policies, processes and methods according to internal standards.

5. Knowledge management and document management and innovation

  • Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.

  • Implement relevant standards, tools and templates to effectively manage programme and project development and implementation.
  • Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance.
  • Contribute to the management and upkeep of risk management and issue management logs and processes.

6. People management

  • Perform the programme team manager role, unless appointed to another person(s).
  • Ensure the effective planning, recruitment and development of a flexible workforce with the skills and competencies needed to ensure optimum performance, and ensure gender and geographical diversity.
  • Lead and motivate the programme team.
  • Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.
  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff).
  • Act as CMAP/HPU in the absence of senior management.

Education/Experience/Language requirements

THE NATURE OF THIS POSITION REQUIRES THE INCUMBENT TO BE BASED IN THE DUTY STATION, AND CANDIDATES MAY BE ASKED TO RECONFIRM THEIR INTEREST AND INTENT TO DEPLOY TO THE DUTY STATION AT VARIOUS POINTS IN THE RECRUITMENT PROCESS.

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!

Education

  • An Advanced University Degree (Master’s degree or equivalent) with a minimum of seven (7) years of relevant experience OR
  • A First Level University Degree (Bachelor’s Degree or equivalent) with a minimum of nine (9) years of relevant experience is required.

Experience

  • Relevant experience is defined as progressive experience in programme/project development or management, in either public or private sector organizations.

Language

  • Fluency in English (reading, writing and speaking) is required.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

  • Contract type: Fixed-Term Appointment (FTA)
  • Contract level: P4 (ICS11)
  • Contract duration: 12 months, with the possibility of renewal, subject to organizational requirements and availability of funds and satisfactory performance.

For more details about United Nations staff contracts, please follow this link: (link)-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Information

THIS POSITION IS BASED IN JUBA, SOUTH SUDAN, A NON-FAMILY DUTY STATION.

THE NATURE OF THIS POSITION REQUIRES THE INCUMBENT TO BE BASED IN THE DUTY STATION, AND CANDIDATES MAY BE ASKED TO RECONFIRM THEIR INTEREST AND INTENT TO DEPLOY TO THE DUTY STATION AT VARIOUS POINTS IN THE RECRUITMENT PROCESS.

  • Please note that UNOPS does not accept unsolicited resumes.
  • Applications received after the closing date will not be considered.
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.