UNICEF - United Nations Children's Fund

UNICEF Tegucigalpa, Honduras

Programme Assistant, (GS-5), Tegucigalpa, Honduras #100513

Job no: 553156

Position type: Fixed Term Appointment

Location: Honduras Division/Equivalent: Latin America and Caribbean Regional Off

School/Unit: Honduras

Department/Office: Tegucigalpa, Honduras

Categories: WASH (Water, Sanitation and Hygiene), Emergency, Research, Planning, Monitoring and Evaluation

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

For every child, a fair chance

The current UNICEF´s Country Programme (2022-2026) is contributing to the National Agenda for the Sustainable Development Goals. Its overarching objective is to increase child-centred human development in Honduras, while developing humanitarian preparedness and response capacities and resilience to climate change and natural hazards. It focuses on strengthening the State’s capacity to promote children’s and adolescents’ rights. The overall objective of the programme is that more children and adolescents, particularly the most disadvantaged, access social protection, use equitable, quality and resilient health, nutrition and WASH services, improve learning outcomes and life skills, and develop in safe and protective environments, then they will benefit from increased child-centred human development.

To reach the goal, the Country Programme was structured in 5 sectoral components (Health & Nutrition, WASH, Education, Social Protection and Child Protection) and an additional Programme Effectiveness component to support effective programme delivery, including planning, monitoring, evaluation, external communication for advocacy and humanitarian coordination. This component coordinates cross-cutting programming, including social and behaviour change strategies, gender-transformative programming and innovations.

It is expected that during this programme cycle, communications and public advocacy will have a key role in managing engagement with the private sector for resource mobilization, leveraging assets and promoting advocacy and better business for children.

The section of Monitoring and evaluation is commited to continuously monitor the situation of children and the programming environment, putting in place a solid and timely monitoring system, to analyze barriers and bottlenecks to the achievement of results. Progress against results will be systematically tracked through internal Monitoring and Evaluation (M&E) procedures to identify progress, constraints and lessons learned, and to foster adaptive management to identify new realities, risks and opportunities and adapt the programme logic, goals and solution pathways as needed.

After Covid19 and the tropical storms that hit the country, it is expected that Honduras will be facing humanitarian crises for the next years, and there is a great need for a humanitarian strategy that builds resilience and strengthen the linkage between development and humanitarian action, implementing quality standards such as the core commitments for children.

Purpose of the Job

Under the close supervision and guidance of the supervisor, the programme assistant supports the sections of Monitoring and Evaluation, Communications, Humanitarian Coordination and the sector of Water, Sanitation and Hygiene through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Key Expected Results

  • Support to programme development, planning and execution.
  • Support to monitoring and reporting of programme results
  • Support in resource mobilization
  • Support in knowledge management and capacity building

Key functions, accountabilities and related duties/tasks

1. Support to programme development, planning and execution

  • Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
  • Prepares and maintains records pertaining to programme planning and development for his/her respective section.
  • Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
  • Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
  • Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.
  • Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

2. Support to monitoring and reporting of programme results

  • Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
  • Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
  • Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

3. Support in resource mobilization

  • Compiles and organizes information and data pertaining to donors (both current and potential).
  • Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
  • Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
  • Supports the processing of contracts for consultants and external partners pertaining to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements.

4. Support in Knowledge Management and capacity building

  • Gathers and shares information as needed in support of improving the processes and daily operations of the section.
  • Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

To qualify as an advocate for every child you will have…

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
  • A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in English and Spanish is required. Knowledge of another official UN language (Arabic, Chinese, French, or Russian) or a local language is an asset.
  • Additional Skills:

    • Strong organizational, planning and prioritizing skills and abilities
    • Training and experience using MS Word, Excel, PowerPoint, SAP and SharePoint
    • Strong office management skills.
    • Ability to work effectively with people of different national and cultural backgrounds.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: (link)

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable males are encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Appointments may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

The selected person is expected to begin on 01 November 2022

Advertised: Jul 19 2022 Central America Standard Time Application close: Aug 07 2022 Central America Standard Time

Tags: behaviour change, breastfeeding, capacity development, caribbean region, central america, child protection, climate change, covid, development planning, human development, knowledge management, latin america, monitoring and evaluation, monitoring and reporting, office management, parental leave, programme implementation, programme planning, resource mobilization, sharepoint, sustainable development, sustainable development goals, tropical storms