Procurement Officer, Geneva, Switzerland

World Health Organization (WHO)

WHO Geneva, Switzerland

Procurement Officer

( 2209318 )

Grade : P3

Contractual Arrangement : Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days) : 12 months

Job Posting: Nov 14, 2022, 1:48:28 PM

Working under Outcome 4.3of GPW 13 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results), the Department of Procurement and Supply Services (SUP) aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery ofWHO programmes.The Department has a responsibilityfor developing supply policies and processes applicable worldwide for sourcing,contracting, purchasing, shipping goods globally and for supporting the procurementof services.

DESCRIPTION OF DUTIES

Under the direct supervision of the Team Leader, Procurement Cooperation, the incumbent:

  • Provides guidance to internal clients on procurement procedural matters and on developing adequate Terms of Reference and Requests for Proposal.
  • Provides ongoing guidance to Technical Units to ensure compliance with procurement policies and processes, advising on the tender processes, contractual and financial tools, contractual matters, contracts management and administration related to procurement of services.
  • Conducts High Value Requests for Proposals on the eTendering system in close collaboration with HQ Requesting Units: reviewing tendering documents,conducting the formal screening of proposals, ensuring proper communication with bidders, organizing presentations and Bids openings. Carefully tracks progress and follows up with the Requesting Units on the processing of their tenders.
  • When required participates as an evaluation panel member for Requests for Proposals, including (but not limited to) to the financial evaluation of high-value Requests for Proposal.
  • Contributes to the delivery of procurement training for WHO Headquarters staff of all levels.
  • Contributes to the development and dissemination of communication tools to enhance knowledge of procurement principles and policies in HQ.
  • Publishes tender documents on the United Nations Global Marketplace (UNGM) after having checked their quality.
  • Participates with or in place of the supervisor in meeting with suppliers or technical units.
  • Liaises withTechnical units and assists in facilitating the interface between technical units and Supply (including its processing Team).
  • Actively contributes to the development of new tools or operating procedures.
  • Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: First university degree public procurement, business administration, or other field closely related to the position from an accredited/recognized institution.

Desirable: Certified training in procurement (CIPS or equivalent).

Experience

Essential:

  • A minimum of five years’ experience in the area of procurement, preferably in the field of Services procurement.
  • Experience working at the international level.
  • Sound knowledge of best practices of procurement.

Desirable:

  • Experience using Oracle Enterprise Resource Planning or similar packages.
  • Experience in delivering trainings.

Skills

  • Strong skills and knowledge in the area of international supply and procurement.
  • Excellent knowledge of best practices of services procurement

  • Strong interpersonal skills to work with people across the Organization, ability to instill confidence, negotiate,and implement change.
  • Demonstrated ability to act independently and exercise sound judgment.
  • Ability to work closely with international officials at all levels.
  • Excellent English writing and editing skills.

Desirable:

  • Demonstrated knowledge of UN procurement principles and practices.
  • Proven skills in project planning.

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 62,692 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3709 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: (link) Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • For information on WHO’s operations please visit: (link)
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link: (link) Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
Tags: enterprise resource planning, oracle, procurement, trainings, transparency