Procurement and Grants Senior Assistant (x2), Suva, Fiji

Secretariat of the Pacific Community (SPC)

SPC Nabua


The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services.

The Procurement and Grants Senior Assistant will support the procurement and grant activities undertaken by SPC’s Human Rights and Social Development (HRSD) division, including developing of grant calls for proposals, sourcing of goods, and development of requirements; providing accurate advice on procurement and grants activities; ensuring compliance with organisational policies; and assisting with the mainstreaming of social and environmental principles in SPC’s procurement and granting practices.

The key responsibilities of the role include: Operations: Procurement and grants

  • Provide support to the procurement and grants actions for the Human Rights and Social Development division (HRSDD), including Requests for Proposals (RFPs), Requests for Quotations (RFQs,) Calls for Proposals (CFP) and exceptions requests in accordance with SPC’s Procurement Policy and Grants Policy
  • Provide support to all HRSD programs/projects with the formulation of their annual procurement plans, and development of their procurement and grants documentation


  • Provide advice to HRSD staff regarding procurement and grants processes, including appropriate use of exceptions
  • Provide advice to decision-makers on how to manage ethical issues by demonstrating integrity

Record keeping

  • Support record keeping and reporting and ensure dashboard is accurate and up to date
  • Ensure that source documents for procurement actions are filed appropriately


  • Operate as a successful member of the PG Team while maintaining the relationship required with the HRSD team
  • Identify and escalate any risks and ethical issues

For a more detailed account of the key responsibilities, please refer to the online job description.

Key selection criteria


  • Diploma or degree in procurement, finance, administration or a related field
  • CIPS Level 2 Certificate in Procurement and Supply Operations (or equivalent experience)

Technical Expertise

  • At least 5 years’ experience providing advice on procurement and/or grants activities in a public sector environment
  • Strong research skills with a demonstrated ability to negotiate and agree on contracts
  • Demonstrated organisational skills with ability to prioritise workload and complete work within deadlines
  • Excellent PC-based computer skills, including sound knowledge of MS Word, Excel, Windows, and accounting softwareMeticulous attention to detail

Language skills

  • Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment

Salary, terms and conditions

Contract Duration – 3 years – subject to renewal depending on funding and performance

Remuneration – The Procurement and Grants Senior Assistant is a Band 7 position in SPC’s 2023 salary scale, with a commencing taxable salary range of FJD 2,287-2,859 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.

Application procedure

Closing Date – 26 February 2023 at 11:59pm (Fiji time)

Job Reference: JM000395

Applicants must apply online at (link)

Hard copies of applications will not be accepted.

For your application to be considered, you must provide us with:

  • an updated resume with contact details for three professional referees
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.

SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process.

Only Fijian citizens are eligible to apply for this role.

Screening Questions (maximum of 2,000 characters per question):

  • Please describe your past experience in supporting procurement and/or grants activities.
  • What are the key elements for delivering good quality customer service? Please provide an example of how you have applied these in the past.
  • Please provide an example of when you have actively contributed as part of a team to deliver high quality results.


Type: Contract – Local

Category: Procurement – Grants – Risk and Assets

Reference ID: JM000395

Date Posted: 10/02/2023

Tags: banking, fisheries, genetic resources, health surveillance, human resources, human rights, procurement, public sector, social development, sustainable development