Operations Specialist, Maseru, Lesotho

Food and Agriculture Organization of the United Nations (FAO)

FAO in Maseru, Lesotho

2300192

Operations Specialist

Job Posting: 23/Jan/2023

Closure Date: 10/Feb/2023, 10:59:00 PM

Organizational Unit : FRLES – FAO Representation in Lesotho

Job Type: Non-staff opportunities

Type of Requisition : NPP (National Project Personnel)

Grade Level : N/A

Primary Location: Lesotho-Maseru

Duration : 12 MONTHS renewable

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

This position is located in FAO Representation to Lesotho, based in Maseru. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

The Operations Specialist will work under the overall supervision of the FAO Representative in Lesotho and direct supervision of Head of Operations.

Technical Focus

The National Operations Specialist is responsible for providing operational support to FAO’s programme in Lesotho. He/she will ensure that programme and project implementation is carried out in line with FAO’s corporate procedures

Tasks and responsibilities

  • Ensures the effective management of the project cycle in Field Programme Management Information System (FPMIS) including, amongst others, timely opening of the funded projects, financial monitoring, expenditure forecast and project closure.
  • Actively participate in projects formulation, approval and execution including contribution to projects work-plans and their implementation in accordance with the rules or the Organization
  • Prepares financial reports in non-FAO formats, by using the Results Based modules in FPMIS.
  • Reviews project proposals according to FAO’s procedures to be submitted to resource partners as well as the UN system for financial support.
  • Reviews new project budgets to ensure compliance with donor requirements and FAO budget guidelines.
  • Prepares and processes budget revisions as requested using the FPMIS Budget module.
  • Maps expenditures in FPMIS, in consultation with the respective Project Managers and Finance Personnel.
  • Keeps track of salary expenditure and ensure adherence to both number of months and amounts budgeted for relevant staff members.
  • Ensure all projects related documents are uploaded and filed in FPMIS in accordance with the Project Cycle Management requirements.
  • Reviews and rationalise expenditures to ensure adherence to project budgets.
  • Keeps records of adjustments and follow up as needed across projects, operations and technical teams
  • Reviews Implementing Partners’ (IP) Financial reports ensuring donor compliance and project timelines.
  • Uploads relevant documents in FPMIS to keep project records up to date.
  • Works closely with the Procurement Unit for the procurement of inputs and services for the implementation of project related activities.
  • Carries out verification exercises of IP’s accounts to ensure expenditures presented are true and fair.
  • Contributes towards the preparation of briefs and comprehensive reports.
  • Participates, where applicable, in assessment of needs and field supervision missions in the framework of the ongoing projects
  • In collaboration with the Operations, Programme and Finance sections of the Country Office, undertakes necessary action for the mobilization of donor funds, including inputs in the preparation of project proposals.
  • Carries out Quality assurance for Letters of Agreement (LoA)

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

  • University degree in Project Management, Finance, Accounting, Business administration, Economics, Social Sciences, or related discipline

  • A minimum of 7 years of relevant progressive experience in the field of Operations, Project Cycle Management, Compliance, Grant Management
  • Working knowledge (level C) of English.
  • National of Lesotho.

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Good knowledge of the MS Office applications, Internet and office technology equipment;
  • Good report writing, presentation and analytical skills
  • Good knowledge of corporate information systems
  • Able to work with minimum guidance, well organized, attentive to detail and pro-active
  • Willing to learn and pro-actively seek out and propose solutions and/or improvements to everyday tasks
  • Experience working with donors and other partners

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: [email protected]rg
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at (link)
  • For additional employment opportunities visit the FAO employment website: (link)
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

  • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
  • Candidates are requested to attach a letter of motivation to the online profile
  • Once your profile is completed, please apply, and submit your application
  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
  • Incomplete applications will not be considered
  • Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
  • Only applications received through the FAO recruitment portal will be considered
  • Your application will be screened based on the information provided in your online profile
  • We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT

Tags: continuous improvement, fisheries, food security, information systems, knowledge sharing, natural resources, procurement, programme management, project implementation, project management, project manager, project personnel, social sciences, support services