Food and Agriculture Organization of the United Nations (FAO)

FAO Phnom Penh, Cambodia

2202541

Operations Officer

Job Posting: 13/Sep/2022

Closure Date: 04/Oct/2022, 9:59:00 PM

Organizational Unit : FAO Representation in Cambodia (FACMB)

Job Type: Staff position

Type of Requisition : Professional Project

Grade Level : P-3

Primary Location: Cambodia-Phnom Penh

Duration : Fixed-term: one year with possibility of extension

Post Number : 2009251

CCOG Code : 1A11

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality
  • FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting The main aim of the FAO Representation in Cambodia is to assist the government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

FAO is an Accredited Entity (AE) of the Green Climate Fund (GCF). In partnership with Cambodia’s National Designated Authority (NDA), the Ministry of Environment (MoE) and the Ministry of Agriculture, Forestry and Fisheries (MAFF) are developing a project ”Public-Social-Private Partnerships for Ecologically-Sound Agriculture and Resilient Livelihoods in Northern Tonle Sap Basin (PEARL)”. This climate change adaptation project aims to enhance the climate resilience of farmers and local communities in the Northern Tonle Sap Basin (Kampong Thom, Siem Reap, Preah Vihear and Oddor Meanchey) through public-social-private partnerships and improved access to growing segments of the agricultural product market, while ensuring climate-resilient practices.

The project has three outcomes: i) improved hydrological and agrometeorological services, ii) climate adapted agriculture value chains development, and iii) strengthened agriculture regulation, policy, market, finance and institutional capacities. The project will work to improve four agriculture value chains: rice, mango, cashew nut and vegetables.

The position is located in the FAO Representation in Phnom Penh, Cambodia.

Reporting Lines The Operations Officer reports to the Head of Operations and will work in close coordination with the Senior Project Officer and the Assistant FAO Representatives for Programme and Administration, under the overall supervision of FAO Representative in Cambodia. Technical Focus Manage the operational support of the project and the operations team; review and monitor the project budget, budget expenditures and resources; ensure activities are planned and carried out in a timely manner and in full compliance with FAO’s rules and procedures; coordinate the development, implementation and monitoring of all aspects related to Operational Partner Agreements.

Key Results The provision of operation support services.

Key Functions

  • Acts as a focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues which arise during the execution period.
  • Prepares project task force meetings and provides secretariat support.
  • Ensures the timely provision of project inputs (personnel, technical support services, subcontracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units.
  • Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational constraints.
  • Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines.
  • Prepares and submits the Project Implementation Reports and any other reports required by the Organization.
  • Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities.
  • Prepares analytical reports on project performances as required.
  • Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements.
  • Contributes to the formulation of project proposals according to FAO’s procedures and prepares project documents for technical clearance and final approval under different funding arrangements.
  • Performs other duties as required.

Specific Functions

  • Guides and trains relevant FAO team/personnel in the country on project implementation in accordance with the project cycle, including compliance with project objectives, donor regulations, budgetary management and monitoring of the approved field expenditures.
  • Reviews current operations processes in the project offices in DRC and makes recommendations to improve the relevant practices while keeping up with FAO operational rules and procedures.
  • Prepares the project’s operational and procurement plans for the timely provision of inputs for personnel, technical support services, subcontracts, training, equipment/supplies and other needs related to the project’s operations in line with the project’s work plan and procurement plans.
  • Supports the preparation of work plans, monitors progress and, where necessary, identifies corrective measures to overcome operational constraints.
  • Ensures project budget preparation and participates in final project’s narrative and financial reports according to FAO rules and policies, if required.
  • Liaises with relevant FAO technical units at the FAO Subregional, Regional Office and headquarters, as well as any other technical consultants working in support of the project/s, to ensure technical quality in project activities.
  • Follows up on administrative actions related to travel, human resources-related and procurement of goods and services.
  • Monitors the financial status and expenditure transaction listing of the project and signals any areas of low-delivery or over-expenditure and ensures all expenditures meet the Donors’ criteria.
  • Supports timely preparation and submission of project reports in accordance to the reporting requirements of the project, securing the necessary inputs from technical officers and project partners.
  • Supports resource mobilization effort through liaison with donor and respect of funding agreement arrangements.
  • Supports project cycle management as per FAO guidelines (from project opening to closure) with special emphasis on projects in need of actions in FPMIS (filed project management information system).
  • Participates in the formulation of new project proposals, including preparation of budgets. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

  • Advanced university degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate.
  • Five years of relevant experience in project management/operations and support.
  • Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies

  • Results Focus

  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Work experience in more than one location or area of work, particularly in field positions.
  • Extent and relevance of experience in programme/project operations, formulation, analysis, planning and implementation.
  • Understanding of FAO policies and programmes is considered a strong asset.
  • Familiarity with UN administrative, operational and financial procedures is an asset.
  • Extent and relevance of experience in supporting, advising and guiding the implementation of complex, large-scale multi-stakeholder projects.
  • Extent and relevance of experience in supporting implementation of Green Climate Fund or other climate adaptation projects.
  • Extent and relevance of experience in supporting implementation of projects using operational partner modalities.
  • Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN agencies and other concerned actors.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency. GENERAL INFORMATION

  • FAO reserves the right not to make an appointment
  • Extension of fixed term appointments is based on certification of performance and availability of funds
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: (link) allowances/salary.htm Other benefits, subject to eligibility, include:

  • Dependency allowances
  • Rental subsidy
  • Education grant for children
  • Home leave travel
  • 30 working days of annual leave per year
  • Pension fund entitlements under the UN Joint Staff Pension Fund
  • International health insurance; optional life insurance
  • Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:

  • elements of family-friendly policies
  • flexible working arrangements
  • standards of conduct

HOW TO APPLY

  • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
  • Candidates are requested to attach a letter of motivation to the online profile;
  • Once your profile is completed, please apply and submit your application;
  • Your application will be screened based on the information provided on your online profile;
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at (link)
  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
  • Incomplete applications will not be considered;
  • Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
  • Only applications received through the FAO recruitment portal will be considered;
  • Your application will be screened based on the information provided in your online profile
  • We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: [email protected]

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