European Bank for Reconstruction and Development (EBRD)

EBRD Warsaw, Poland

Requisition ID

30865

Office Country

Poland

Office City

Warsaw

Division

Communications Department

Contract Type

Short Term

Contract Length

12 months

Please note this role is a 12 month Short Term Contract

Purpose of Job

The Communications Coordinator supports the Bank’s communications efforts in two main areas – media relations and donor visibility by assisting the Principal, Media Relations, the Head of the Donor Visibility team and the wider Communications team. This includes logistical and administrative support, in particular for the Donor Visibility team, as well as coordination of external and non-departmental inquiries to the EBRD and often being a first point of contact for the Media Relations team.

This individual needs to interact with the media, donors, in particular the European Union (EU), members of the general public, externally contracted EU consultants, central and local authorities and internal teams within the Bank.

Background

The Coordinator role is split 50/50 between two teams: (i) the Media team, which is responsible for drafting and delivering the Bank’s messages to the media and other external audiences; (ii) the Donor Visibility team, which is responsible for communicating impact stories about donor-funded projects to external and internal audiences.

The role provides editorial, logistical and administrative support for both teams. Under the supervision of the Head, Donor Visibility and the Principal, Media Relations, s/he will carry out tasks such as the preparation of monitoring reports, draft media releases, write social media posts, work on and assist the production of visual products, support online posting of content, facilitate liaison with key counterparts, e.g. the European Union and its Delegation/s, and prepare weekly news reports for the MD and the Kyiv RO.

The succesful candidate will develop good relationships within the Bank, with media contacts and other external parties, such as counterparts from the authorities, the European Union and their external contractors.

Accountabilities & Responsibilities

  • Drafting of media releases, social media posts and other external announcements for Ukraine.
  • Support with translation, distribution, posting of press releases
  • Custodian of the “EBRD in Ukraine” Facebook page
  • Media monitoring and compilation of monitoring reports which include analytical breakdown of results.
  • Compilation of weekly reports like the management update, , and other products if required.
  • Arrange interviews and the logistics of press briefings.
  • Support for other communications units from HQ with projects in the country (organisation and logistics).
  • Delivery of targeted campaigns in local language (including social media).
  • Regular media updates for senior management on any developments relevant for the Bank’s business and engagement.
  • Monitoring social media for EBRD-relevant news and developments.
  • First contact point for local language enquiries.
  • Coordinating and planning all activity with the Head of Press, the Principal Media Advisor, the Communications planning team, and the Head of Office.
  • Providing additional support for any other tasks where needed by central communications department, for instance green economy, social media, drafting of announcements, internal communications.
  • Monitor and distribute to relevant parties press coverage relevant to the Bank so that Bank officials are aware of key information.

Communications Coordinator (50% Donor Visibility, EU)

  • Provides administrative support to the Donor Visibility team to help smooth delivery of donor visibility products for EU-funded projects.
  • Helping to organise the creation of multimedia and other content and coordinate the posting and dissemination of such material.
  • Assists in arranging storytelling and other donor visibility-related trips.
  • Assists in sourcing and instructing external contractors, such as local photographers, cameramen, editors etc.
  • Liaises internally with regards to the use of related budgets to ensure smooth operations.
  • Monitors and collates press coverage relevant to donor visibility for distribution inside and outside the Bank.
  • Performs other ad-hoc tasks, as required to ensure the smooth work of the Donor Visibility team.

Knowledge, Skills, Experience & Qualifications

Technical Skills

  • Native Ukrainian speaker

  • Excellent written and oral English language communications skills.
  • Good organisational and administrative skills.
  • Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
  • Good understanding of media.
  • Good knowledge of the Bank
  • Good awareness of the region.
  • Ability to use own initiative and work independently while also seeking advice at the appropriate time.
  • Good interpersonal skills.
  • Follow the Bank’s policies and procedures.

Knowledge/Experience

  • Proactive, hands-on, creative and flexible attitude to work.
  • Ability to prioritise own work and to work on own initiative.
  • Good organisational skills
  • Good communications skills
  • Attention to detail and eye for accuracy
  • Ability to cope well under pressure
  • Ability to build effective working relationships internally and externally
  • Conscientious, reliable and flexible with a professional and helpful attitude.
  • Willing to work overtime as and when required, sometimes at short notice.
  • Ability to take on responsibility.
  • Experience of working in an international environment desirable
  • Knowledge of Polish language an advantage.

What is it like to work at the EBRD?

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people’s lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

  • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
  • A working culture that embraces inclusion and celebrates diversity;
  • An environment that places sustainability, equality and digital transformation at the heart of what we do.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working.

Tags: editor, logistics, media monitoring, media relations, polish language, press releases, storytelling, translation, ukrainian