RCS - Resident Coordinator System
RCS in Beijing, China
Posting Title: INTERN – PROTOCOL, I (Temporary Job Opening)
Job Code Title: INTERN – PROTOCOL
Department/Office: Resident Coordinator System
Duty Station: BEIJING
Posting Period: 12 September 2022 – 26 September 2022
Job Opening Number: 22-Protocol-RCS-190697-J-Beijing (A)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The internship is for a period of two to six months, depending on the needs of the division or office.
The internship is UNPAID and full-time.
Interns work five days per week (40 hours) under the supervision of a staff member in the division or office to which they are assigned.
With the 2030 Agenda for Sustainable Development at its core, and in response to the General Assembly resolution 71/243 on the quadrennial comprehensive policy review of operational activities for development of the United Nations system, the UN Secretary General’s report (December 2017) “Repositioning the United Nations development system to deliver on the 2030 Agenda: our promise for dignity, prosperity and peace on a healthy planet” puts forward a comprehensive proposal on further improvements to the resident coordinator system to ensure more coherent, accountable and effective support for the 2030 Agenda. This was further reinforced by General Assembly resolution 72/729 of 1 June 2018, which gave the Secretary-General the mandate to implement the repositioning.
A reinvigorated resident coordinator system is at the centre of a repositioned United Nations development system, and while the system has been instrumental in driving coherence on the ground over the past four decades, it is now insufficiently robust to respond to the needs of the 2030 Agenda. The report stresses that Resident Coordinator Offices will need to be adequately staffed to ensure sufficient substantive capacities to lead the United Nations Country Teams. The core capacity will include expertise in coordination and strategic planning, economics, tailored policy support, results monitoring and evaluation, and strategic partnerships, plus a robust standing communications capacity within the United Nations country team. This post is part of this new generation of the Resident Coordinator Office, with the new skillset and competencies required to deliver on the 2030 Agenda.
The position is located in the United Nations Resident Coordination Office (RCO) in Beijing, China and reports to the UN Partnership and Financing Officer, with strategic guidance from the Head of RCO.
1. Under the guidance of the UN Partnership and Financing Officer, maintain protocol relations with the Government of China counterparts, the diplomatic community and development partners, inform and update of diplomatic and protocol rules and protocol procedures;
2. Provide protocol services to incoming high-level UN delegations, as well as UN international staff traveling out of and return to China;
3. Develop and maintain rules and procedures relating to protocol services, including:
- Implement the Host Country Agreements with the Government of China;
- Assist in the presentation and follow up of the letter of credentials to Government of China of newly appointed UNCT members;
- Process and renew resident permits (work permits & dependent passes) for the UN in China’s international staff and their dependents;
- Facilitate immigration processes for the UN in China staff on official mission, by ensuring that the required documentation in form of visas, work/resident permits, Identity cards, cargo clearances, road licenses and vehicle registration is processed in a timely manner;
- Process visas for UN staff on duty travel through foreign embassies in China;
- Provide administrative support to the RCO including procurements, organization of meetings and make requests through the MFA portal;
- Draft routine correspondences with government ministries;
4. Coordinate with the UN COVID-19 Team on matters related to official health protocols;
5. Undertake other assignments as requested.
- Speaks and writes clearly and effectively.
- Listens to others, correctly interprets messages from others and responds appropriately.
- Asks questions to clarify, and exhibits interest in having two-way communication.
- Tailors language, tone, style and format to match the audience.
- Demonstrates openness in sharing information and keeping people informed.
- Works collaboratively with colleagues to achieve organizational goals.
- Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
- Places team agenda before personal agenda.
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
- Establishes and maintains productive partnerships with clients by gaining their trust and respect.
- Identifies clients’ needs and matches them to appropriate solutions.
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
- Keeps clients informed of progress or setbacks in projects.
- Meets timeline for delivery of products or services to client.
To qualify for an internship with the United Nations Internship Programme, applicants to the programme must at the time of application meet one of the following requirements:
- be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or
- be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
In addition, interested candidates must:
- Have advanced organizational skills and attention to detail, as well as excellent written and verbal communication skills.
- Display positive attitude and commitment to the mission, willingness to complete a variety of tasks, along with the ability to work independently and as part of a team.
- Possess extensive knowledge of Microsoft Office suite to include, but not limited to: Word, Excel, Access and PowerPoint.
- Possess strong customer service skills and be comfortable making telephone calls and having in-person contact with PLS clients.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of Chinese is an advantage.
Potential candidates will be contacted by the Hiring Manager directly for further consideration.
REMOTE INTERNSHIPS (COVID-19): “In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.” Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.
A complete online application (Cover Note and Candidate Profile) is required. Incomplete applications will not be reviewed.
The Cover Note should include:
- Title of degree you are currently pursuing or have obtained
- Graduation date (when will you be graduating or when did you graduate from your programme)
- List of IT skills and programmes that you are proficient in
- List of your top three areas of interest
- Explanation of why you are the best candidate for this specific internship
- Explanation of your interest in the United Nations internship programme
In your Candidate Profile, be sure to include all past work experiences (if any), IT skills, and three references.
Please note that due to the large number of applicants, divisions are not in a position to reply to each application and that only short-listed applicants will be contacted for further consideration.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.