ESCAP - Economic and Social Commission for Asia and the Pacific

ESCAP Bangkok

Posting Title: INTERN – ADMINISTRATION, I (Temporary Job Opening)

Job Code Title: INTERN – ADMINISTRATION

Department/Office: Economic and Social Commission for Asia and the Pacific

Duty Station: BANGKOK

Posting Period: 28 June 2022 – 19 December 2022

Job Opening Number: 22-Administration-ESCAP-181313-J-Bangkok (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The internship is located in the Commercial and General Services Section (CGSS) within the Division of Administration and is for a period of at least two months up to six months depending on the needs of the Division.

The internship is UNPAID and full-time.

Interns work five days per week (35 hours) under the supervision of a staff member within CGSS in the Division of Administration, but they may undertake flexible working arrangements, subject to certain conditions.

Responsibilities

The Section is seeking interns who are interested in gaining hands-on experience in the administration of conference management services, general services, host country relations services and catering services. The applicants should have excellent drafting skills in English. Daily responsibilities will vary and depend on the individual’s background. Daily duties may include:

  • Assistance in drafting and preparing official documents.
  • Attending and summarizing meetings.
  • Conducting document, market and internet research.
  • Working on web-presentations.
  • Compiling statistics.
  • Generating a variety of statistical and other reports, work orders, etc, using various databases in Excel and SAP.
  • Performing data entry and extraction functions.
  • Conducting media analysis.
  • Conducting evaluation of projects.
  • Liaising with other Sections of ESCAP and/or other UN entities on CGSS administrative matters.
  • Experience with MS Office (specifically Excel and PowerPoint) is required.

Competencies

The United Nations Core Competencies include:

  • Communication: Ability to draft clearly and concisely, good written and oral language skills.
  • Teamwork: Good interpersonal skills, ability to work collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals.
  • Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view.
  • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

  • Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
  • Be computer literate in standard software applications;
  • Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
  • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Fluency in spoken and written Thai is required.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Candidate Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

  • Title of degree you are currently pursuing.
  • Graduation date (When will you graduate or when did you graduate from the programme?)
  • List of IT skills and programmes that you are proficient in
  • List of your top three areas of interest
  • Explain why you are the best candidate for this specific internship
  • Explain your interest in the United Nations Internship Programme

In your online Candidate Profile, be sure to include all past work experiences, IT skills, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Tags: data entry, host country relations, human rights, humanitarian law, internship, management services, not financially remunerated, unpaid