Human Resources Assistant, Paris, France

UNESCO - United Nations Educational, Scientific and Cultural Organization

UNESCO Paris, France

OVERVIEW

Post Number : HRM 015

Grade : G-4

Parent Sector : Bureau of Human Resources Management (HRM)

Duty Station: Paris

Job Family: Administration

Type of contract : Fixed Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 05-DEC-2022

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in France can apply to this position

OVERVIEW OF THE FUNCTIONS OF THE POST

This HR Assistant position is located in the Management Support and Coordination Unit (MSC) in the Bureau of Human Resources Management (HRM).

The incumbent will carry out a wide range of Human Resources support and administrative tasks and will primarily assist the Head of Unit in preparing, drafting and processing a variety of correspondence and communications including, but not limited to, the following: General office support:

  • Assists in the preparation of replies to official requests, summary reports, briefing notes, memos, presentations for the Director, HRM.
  • Organizes and compiles background information/reference materials from various sources for briefings, workplans, governing body decisions and documents; carries out quality control for outgoing documents by proofreading and editing texts for adherence for format, grammar, punctuation and style.
  • Ensures an efficient information/correspondence flow within the unit; maintains calendar/schedules; monitors deadlines and follow-up actions of the Unit and assists with the monitoring of HRM staffing and budgets including regular updating of the HRM organizational chart. Maintains files (both paper and electronic) and databases for the work unit.
  • Prepares and processes contracts; provides administrative and logistics support for HRM meetings, retreats and events including contact and follow-up with suppliers, if required. Participates and assists in team projects/activities.

HR communications support:

  • Coordinates, prepares and schedules the monthly HR newsletter; seeks input and contributions from the communication focal points in HRM Sections/Units.
  • Prepares and posts articles, events and content to the HRM websites; provides technical support to the HRM Sections/Units on their dedicated webpages, communication campaigns and information messages.
  • Assists and contributes to the development of communications guidelines/toolkit for HRM staff in line with the UNESCO Communication Strategy.

Long Description

Long Description

Long Description

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

  • Completed secondary, technical and/or vocational education.

Work Experience

  • A minimum of three (3) years of work experience in the field of human resources, administration, communications and/or related areas.

Skills and competencies

  • Service-oriented and ability to deal efficiently and tactfully with people of different cultural backgrounds.
  • Utmost discretion, integrity, tact and diplomacy.
  • Attention to detail and meticulousness.
  • Judgment and ability to work autonomously.
  • Ability to take initiatives and provide quality and timely support services.
  • Ability to work under tight deadlines.
  • Good knowledge of IT & communication tools with full proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams etc.).

Languages

  • Excellent knowledge of English or French and good knowledge of the other language.

DESIRABLE QUALIFICATIONS

Work experience

  • Relevant experience in the UN System or other international organizations.
  • Experience with social media and web-site content.
  • Experience in using database/Human Resources information management systems.

Skills and competencies

  • Good knowledge of UNESCO’s staff regulations and rules, administrative procedures and HR practices.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Tags: continuous improvement, gender parity, human resources, human resources management, information management, knowledge sharing, logistics, quality control, sharepoint, support services, vocational education