HR Assistant, Mexico City, Mexico

Office of the United Nations High Commissioner for Refugees (UNHCR)

Oficina del ACNUR en México

Hardship Level: A (least hardship)

Family Type: Family

Family Type: Family

Residential location (if applicable): Grade: GS4

Staff Member / Affiliate Type: General Service

Reason: Regular > Regular Assignment

Remote work accepted: No

Target Start Date: 2023-03-01-08:00

Job Posting End Date: February 6, 2023

Standard Job Description: Human Resources Assistant

Organizational Setting and Work Relationships

Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

  • Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
  • Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  • Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.

  • Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
  • Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
  • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
  • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  • Initiate routine correspondence on HR matters for the authorizing officer’s approval.
  • Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education

Not specified.

Certificates and/or Licenses

Not specified.

Relevant Job Experience

Essential

Not specified.

Desirable

Field experience with UNHCR and/or with other humanitarian organizations is an asset. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. High IT affinity and working experience of ERP systems.

Functional Skills

UN-UN/UNHCR Administrative Rules, Regulations and Procedures

IT-Computer Literacy

IT-Enterprise Resource Planning (ERP)

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile: IMPORTANT INFORMATION: u2022tThis position is advertised to internal and external applicants. Candidates must be legally present in Mu00e9xico at the time of application, recruitment and hire. Only Mexicans or candidates holding a permanent residency in Mu00e9xico will be considered eligible.

u2022tInternal Candidates: comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above, as well as any candidates serving at higher grades who fulfill the criteria as per the job advertisement. Staff members must serve for a minimum of one year following assignment before being considered eligible to apply for another position within the same category.

u2022tRecruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern, is subject to proof of full vaccination against COVID-19, independently of contract type and duration. The selected candidate(s) will be required to provide the proof of vaccination prior to recruitment.

u2022tOnly short-listed candidates will be notified. The recruitment process might include written test and/or oral interview for this job opening. No late applications will be accepted.

u2022tUNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

u2022tRemuneration: A competitive compensation and benefits package is offered depending on relevant experience as per the requirements of the job advertisement. For information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.

Required languages (expected Overall ability is at least B2 level):: ,

Desired languages: ,

Operational context: Occupational Safety and Health Considerations:: Nature of Position:: Living and Working Conditions:: Additional Qualifications: Skills

IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education

Certifications

Work Experience

Competencies: Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration

UNHCR Salary Calculator: (link)

Compendium: Functional clearance: This position doesn’t require a functional clearance

Tags: abuse of power, gender inequality, hazard pay, human resources, inequality, logistics, occupational safety, performance management, personnel records, support services