Head, Internal Audit and Management Services Group, Vienna, Austria

IAEA - International Atomic Energy Agency

IAEA Vienna, Austria

Head, Internal Audit and Management Services Group(P5)

( 2023/0071 (018589) )

Organization: OIOS-Internal Audit and Management Services Group

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2023-01-19, 11:00:00 PM

Contract Type : Fixed Term

Regular

Probation Period : 1 Year

Full Competitive Recruitment : Yes

Organizational Setting

The Office of Internal Oversight Services (OIOS) comprises four main functional areas: internal audit, investigation, management services and programme evaluation. In accordance with its Charter, OIOS provides the Director General and IAEA managers with objective, independent and systematic assessments for the purposes of improving the efficiency and effectiveness of programme delivery, and ensuring accountability, sound governance, risk management and internal control, and good management practice.

Main Purpose

Under the general supervision of the Director of OIOS, the Head of the Internal Audit and Management Services Group ensures the overall coordination of the internal audit and management services functions and the effective and efficient delivery of their objectives, in addition to performing or leading the most complex and/or sensitive assignments her/himself.

Role

The Head of the Internal Audit and Management Services Group is: (1) a group leader of the internal audit and management services functions, coordinating, planning and controlling assurance and advisory engagements, reviewing and quality assuring the work of the two functions, and promoting continuous improvement of business practices; (2) an examiner and risk assessor, responsible for planning and carrying out the most complex assurance and consulting activities, designed to add value and bring a systematic approach to evaluating and improving the effectiveness of risk management, control, and governance processes; 3) a communicator, reporting on assurance and advisory-related findings and formulating both verbal and written conclusions and recommendations, as well as monitoring actions in response to the recommendations; and (4) an expert and advisor on assurance and advisory matters for the Director of OIOS and Agency senior management.

Functions / Key Results Expected

Under the delegated authority of the Director of OIOS: -Plan and manage the internal audit activity to ensure it adds value to the organization and brings a systematic approach to the evaluation and improvement of risk management, control and governance processes, including, but not limited to: establishing a risk-based audit plan; ensuring that the audit function achieves the purpose and responsibility included in the OIOS Charter, that it conforms with the standards of the Institute of Internal Auditors (IIA), and that it considers trends and emerging issues that could impact the organization.

-Plan, carry out and report on the most complex and sensitive assurance and advisory activities in conformance with the requirements of the International Standards for the Professional Practice of Internal Auditing and consistently with its Code of Ethics.

-Ensure effective resource management aimed to select, oversee and deploy competent and appropriate staff and external consultants to achieve the approved internal audit and management services plans. In this context, perform administrative tasks to the extent delegated by the Director of OIOS.

-Provide direction and guidance to, and coach team members ensuring effective team functioning; ensure appropriate learning, training and development and actively participate in HR planning and assessing staff performance.

-Perform reviews on the audit engagements and management reviews engagements with the aim to ensure quality and that OIOS’s objectives are achieved. Actively promote ongoing staff development by coaching internal auditors and management specialists.

-Ensure synergies and foster complementarity between the assurance and advisory activities of OIOS, and with the other parts of the Office.

-Provide to the Director of OIOS periodic reporting on the internal audit and management services activities and the identified issues of concern for senior management and Member States.

-Develop and maintain a quality assurance and improvement programme that covers all aspects of the internal audit and management services activities. With regard to the internal audit function, particular reference is made to maintain: i) ongoing monitoring of the performance of the internal audit activity; ii) periodic self-assessment of conformance with all elements of the IIA International Professional Practices Framework; iii) monitoring of audit procedures and development of business process improvement plans and iv) on-the-job professional development activities to ensure that the internal audit function as a whole incorporates the knowledge, skills and other competences needed to perform its responsibilities.

-Represent OIOS and the Agency as required.

Competencies and Expertise

Core Competencies

Name Definition

Communication

Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.

Achieving Results

Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.

Teamwork

Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.

Planning and Organizing

Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

Functional Competencies

Name Definition

Analytical thinking

Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.

Judgement/decision making

Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

Technical/scientific credibility

Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches.

Required Expertise

Function Name Expertise Description

Finance

Accounting

Ability to review accounting records for efficiency, effectiveness, and compliance with accounting procedures; and to analyze and verify financial reports, statements, and other records.

Internal Oversight

Audit, Governance, Risk Management and Internal Controls

Ability to analyse the audit data for appropriateness and accuracy; and to judge the adequacy of internal controls, risk management and governance.

Finance

Enterprise Resource Planning (ERP) system

Ability to assess the procedures and operations under audit and to propose organizational or procedural changes that may have a significant impact on the operations under audit.

Internal Oversight

Quality Management

Assess and report control and procedural weaknesses; recognize risks of fraud, mismanagement and losses; have a good knowledge of up-to-date management concepts based on internal auditing standards.

Qualifications, Experience and Language skills

  • Advanced university degree in Auditing, Accountancy, Public Administration, Economics, Business Administration or related fields. A first university degree with additional four years of relevant professional experience may be accepted in lieu of an Advanced university degree.
  • Non-Degree Program

    Professional auditing certification (such as CIA, CGAP, CPA, CA or national equivalent) is a requirement. Any other relevant specialisation such as CISA, CCSA, CRMA or CFE is an asset.

  • A minimum of 10 years of progressively responsible relevant experience in assurance and/or advisory roles, with at least 3 years’ experience at international level. Experience in working with multiple sectors would be an advantage, such as international organizations, national governments and/or the private sector.

  • Experience in one or more of the following areas would be considered an advantage: business process reviews and assessment; control assessments; performance audits and/or value for money reviews; functional management processes, such as accounting, general administration, procurement, etc.; managerial level experience in a professional services firm.
  • Proven experience in supervisory roles, ideally leading or co-leading teams of internal auditors and/or management consulting specialists.
  • Excellent partnering skills and stakeholder management.
  • Outstanding communication skills, both written and oral, including interview and presentation techniques, with the ability to effectively convey complex ideas in an engaging manner with clarity, diplomacy and precision.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $90664 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 40255*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

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Tags: civil servants, continuous improvement, enterprise resource planning, ethics, internal audit, internal oversight, management consulting, management services, procurement, programme evaluation, programme priorities, public administration, quality management, risk management