Finance Associate, Buenos Aires, Argentina

UNDP - United Nations Development Programme

UNDP Buenos Aires

Job Identification : 8030

Locations : Buenos Aires, Argentina

Posting Date : 01/20/2023, 01:12 AM

Apply Before : 02/04/2023, 04:59 AM

Job Schedule : Full time

Agency : UNDP

Grade : G6

Vacancy Type : Fixed Term

Practice Area : Effectiveness

Bureau : Regional Bureau for Latin America and the Caribbean

Contract Duration : 1 Year

Education & Work Experience : Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages : Fluido Ingles y español

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Description

Background and Organizational Context

Under the guidance and supervision of the Finance Analyst, the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff to resolve complex financial management and operational-related issues and information delivery. The Finance Associate replaces de Finance Analyst during his/her absence.

Position Purpose

The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate analysis and presentation of financial information ensures proper financial processes in the CO.

Key Duties and Accountabilities

  • Administration and Implementation of operational and financial management strategies
  • Administration of budgets and cost-recovery system
  • Accounting, finance and administrative support
  • CO cash management
  • Facilitation of knowledge building and knowledge sharing
  • Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures.
  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • Monitoring of business processes to identify improvements in the CO finance business processes. Mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor.
  • Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
  • Provision of guidance to finance staff and other units of the CO as well as project´s implementing units on routine implementation of development, management and agency projects, tracking use of financial resources.

2. Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

  • Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on authorized spending limits (ASL) for management projects.
  • Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.
  • Implementation of the control mechanism for development, agency, management and RCO projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
  • Preparation of special reports as required.
  • Monitoring of timely preparation of cost-recovery bills in Atlas/Quantum for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.
  • Monitoring management projects, ensuring the adequate use of CORE resources, extra-budgetary resources and any other funding for management, projects.
  • Monitoring of timely cost recovery for development projects ensuring income is credited to the CO extra-budgetary resources.

3. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results

  • Ensure proper control of the supporting documents for payments, pay cycle and payments execution. Review of project financial reports.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed
  • Coordination and review of accounts´ closure: monthly, quarterly and annually.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
  • Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required.
  • Monitoring of Finance and IPSAS dashboard, to prevent exceptions.
  • Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.
  • Timely VAT reimbursements, payment of GLOC by the Government.
  • Monitoring of finance unit performance, to be reviewed with the Finance Analyst, to avoid risks and define improvements in business processes and task assignments to office staff.

4.Ensures proper CO cash management functioning focusing on achievement of the following results:

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Ensure timely identification and recording of receipts for income application.
  • Adequate control of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
  • Alternate to Finance Analyst as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
  • Transaction and stop payment initiation on internet banking systems and HQ.

  • Preparation of monthly UN exchange rate report to Treasury, if required.
  • Timely and accurate closure of bank reconciliations.
  • Timely review and reconciliation of IADB special bank accounts with accounting information. Initiation of deals with HQ. Preparation of special reports.
  • Preparation of monthly cash flow forecast for use by Operations Manager and Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirement.
  • Request for initiation of bank transfers and deals in Atlas.
  • Management of the petty cash and control of UNDP Treasury Dashboard on Cash Arrangements.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on Finance.
  • Synthesis of lessons learnt and best practices in financial management.
  • Sound contributions to knowledge networks and communities of practice.

Requirements

Education: Secondary Education, with specialized certification in Accounting and Finance.Or University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience, Knowledge, and Skills:

  • 6 years of progressively responsible finance and accounting experience is required for secondary school, 3 years is required for a Bachelor degree. Experience in the usage of computers and office software packages (MS Word, Excel, Power bi etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.
  • Knowledge of IPSAS and/or IFRS required
  • Fluency in Spanish and English
  • UNDP Accountancy & Finance Test required

Expected Demonstration of Competencies

Core

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

  • Business direction and strategy. Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
  • Business development. Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
  • Business management. Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
  • Business direction and strategy. System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
  • Business direction and strategy. Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate.
  • Finance. Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
  • Finance. Finance Business Partnering: Ability to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. – Influences and appropriately challenges non-finance colleagues for whom the service is being provided. – Understands the operations, opportunities and challenges of the organization. – Holds a commercial outlook, demonstrating accountability towards organizational goals.

Keywords

  • Hard working person
  • Discretion
  • Team building
  • Client Satisfaction
  • Diversity and inclusion
  • Knowledge building and sharing