Finance Assistant, Rome, Italy

Food and Agriculture Organization of the United Nations (FAO)

FAO Rome

CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT : 2300185

Finance Assistant

Job Posting: 23/Jan/2023

Closure Date: 06/Feb/2023, 10:59:00 PM

Organizational Unit : CSF

Job Type: Staff position

Type of Requisition : General Service

Grade Level : G-5

Primary Location: Italy-Rome

Duration : Fixed-term: 2 years with possibility of extension

Post Number : 0245070

CCOG Code : 2103

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality
  • FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

The Finance Division (CSF) recommends and administers financial policies and procedures that meet the highest professional standards; keeps accounts that accurately record financial activities and meet the requirements of internal and external audits; prepares reports to accurately portray the financial status of the Organization and its activities; ensures that the Organization’s financial resources are securely kept and productively employed while in FAO’s custody; oversees financial operations wherever performed in the Organization; and ensures that all disbursements are timely and made in accordance with established policies and procedures.

The position is located in the Finance Division at FAO headquarters in Rome, Italy.

Main Purpose

The Finance Assistant undertakes finance-related support activities of medium complexity. He/she ensures quality, transparency and consistency of processes. The job role requires in-depth knowledge and interpretation of financial policies, procedures and practices. The incumbent provides procedural guidance to other staff in the Organization as and when needed.

Supervision Received/Exercised

The Finance Assistant performs his/her work autonomously, showing a high degree of initiative, judgment and responsibility. Supervision received is focused on guidance regarding cases of high complexity and on facilitating service delivery and meeting client requirements. The incumbent effectively organizes his/her own work and provides relevant guidance and training to junior colleagues and internal customers.

Working Relationships

The incumbent maintains a wide range of contacts with staff throughout the Organization as well as with colleagues within and outside of core team, providing experienced coordination and delivery of finance support processes and services.

Key Functions/Results

  • Review source documents for completeness, accuracy and validity;
  • Extract details of transactions from the integrated financial system in order to analyse and verify;
  • Investigate errors, take corrective actions; perform reviews and ensure proper clearance procedures;
  • Support continuous improvement efforts by participating in testing and implementation of new financial process automations;
  • Assist in monitoring transactions, ensure ex-ante or post-factum due diligence is performed;
  • Prepare worksheets and assist in preparation of reports by compiling and consolidating data from various sources;
  • Draft and prepare correspondence and respond to queries;
  • Evaluate ongoing financial support requirements, adapt service provision to meet changing needs and solve operational problems as required;
  • Provide procedural guidance to staff; guide and train junior finance support staff;
  • Perform other duties as required.

Impact Of Work

The incumbent’s work impacts directly on the efficiency, effectiveness, accuracy and timeliness of the services provided by the team. He/she plays a pro-active role in the successful achievement of the unit’s mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education. Experience: Four years of relevant experience in finance, accounting, cash management and/or asset management related support work. Languages: Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of other FAO official languages (Arabic, Chinese, French, Russian or Spanish). IT Skills: Very good knowledge of MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships

  • Knowledge Sharing and Continuous Improvement

Technical Skills

  • Good knowledge of financial rules and regulations, accounting policies and practices in order to ensure that all processing controls are strictly adhered to.
  • Good knowledge of the processing and approval process of a variety of transactions; ensuring audit requirements are maintained regarding supporting document retention, adherence to rules, accuracy and overall completeness.
  • Thorough knowledge of the communication and documentation standards.

Desirable Qualifications And Skills

  • Experience with integrated ERP systems (Oracle).
  • Experience in Shared Services Centre work environment.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at (link)
  • The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
  • General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.”Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
  • No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
  • Other similar positions may be filled from this vacancy notice
  • For additional information visit the FAO employment website: (link)

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: (link) allowances/salary.htm

HOW TO APPLY

  • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
  • Incomplete applications will not be considered
  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
  • Incomplete applications will not be considered
  • Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
  • Only applications received through the recruitment portal will be considered
  • Your application will be screened based on the information provided in your online profile
  • We encourage applicants to submit the application well before the deadline date.
  • If you need assistance please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT

Tags: asset management, cash management, continuous improvement, finance assistant, financial resources, knowledge sharing, shared services, support services, transparency