Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
DMSPC in New York, USA
Posting Title: Finance and Budget Officer, P4
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
Duty Station: NEW YORK
Posting Period: 09 November 2022 – 23 December 2022
Job Opening Number: 22-Finance-DMSPC OPPFB-192594-R-New York (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
This position is located in the Contributions Section of the Finance Division (FD), Office of Programme, Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy, and Compliance (DMSPC). The Finance & Budget Officer reports directly to the Chief of Section.
Acting as secretariat to the Committee on Contributions, the Financial Reporting and Contributions Service provides support to the Committee and the General Assembly in negotiating the scale of assessments and will ensure the timely issuance of assessments and information on the status of assessed contributions. The Service provides a range of key financial reports, including reports on the status of assessed contributions, and schedules of individual trust funds. The Service also coordinates and supports regular reporting to the General Assembly on the UN financial situation. The Contribution section also has a functional reporting relationship to the Controller, OPPFB.
Within delegated authority, the Finance & Budget Officer will be responsible for the following duties: Programme plan:
- Reviews, analyses, and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.
- Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; secures approval from the General Assembly.
- Ensure legislative mandates are accurately translated into program budgets.
- Reviews, analyses, and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at headquarters and in the field, including programmatic aspects; (b) peacekeeping operations; ensure compliance with the programme plan and other legislative mandates.
- Provides detailed input with respect to resource requirements for budget submissions.
- Reviews, analyzes, and finalizes program budget/financial implications to the Security Council statements in light of additional mandates.
- Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
- Issues appropriations/allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
- Manages and monitors budget implementation and recommends reallocation of funds as necessary.
- Monitors expenditures to ensure that they remain within authorized levels.
- Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Authorizes payment to Governments for settlement of certified death and disability, contingent-owned equipment, and letters-of-assist claims; determine average monthly troop strengths, establishing amounts reimbursable and initiating payments for reimbursement to troop-contributing countries.
- Prepares budget performance submissions.
- Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
- Provides substantive support to relevant intergovernmental and expert bodies.
- Oversee financial transactions and processes related to the issuance of assessment letters (invoices) for annual budgets in a timely manner.
- Coordinate the issuance of reminder letters to Member States on the status of contributions outstanding to assessed contributions and prospectively subject to the provisions of Article 19.
- Monitoring and management of Member States accounts (liaising directly with Member State delegates on matters relating to outstanding contributions, credits and other suspense amounts available for disposition)
- Keeps up to date on documents/reports/guidelines that have a bearing on matters related finance and budget, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Drafts reports for intergovernmental bodies and for management on financial and budgetary issues, and correspondence.
- Drafts official documentation to Member States concerning contributions statements to the United Nations.
- Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
- Confirm all postings related to Accounts Receivable (AR) for Member State Assessment process are accurately recorded in the relevant ledgers.
- Ensures the integrity of financial and management systems and the controls that underpin them.
- Provides support with respect to representation of the Secretary-General in meetings of legislative organs.
- Represents OPPFB or division in inter and intra-departmental meetings.
- May plan, organize, manage, and supervise the work of the Unit/Section assigned.
- Incumbents may be asked to perform other related duties.
Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration. Ability to develop financial policy and guidance. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in administration, business, finance, or related field is required.
Experience with revenue generating or income producing activities is required.
Experience in the use of information technology tools for financial analysis and monitoring of budgets is required.
Managing resources in a financial system/module of an enterprise resource planning (ERP) or similar system is desirable.
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
The position is financed by extra-Budgetary funds. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.