UNFPA - United Nations Population Fund

UNFPA Kinshasa, Democratic Republic of Congo

Job Identification : 4527

Locations : Kinshasa, Congo, The Democratic Republic of the

Posting Date : 06/29/2022, 01:19 PM

Apply Before : 07/09/2022, 03:59 AM

Job Schedule : Full time

Grade : P2

Vacancy Type : Fixed Term

Rotational/Non Rotational : Non-Rotational

Contract Duration : 1 Year with Possibility for extension

Education and Work Experience : Master’s Degree – 2 year(s) experience

Required Languages : Fluency in French is essential (both oral and written). Good working knowledge of English is required.

Vacancy Timeline : 1 Week

Job Category : Administration/Operations/Support

Job Description

The Position:

Under the overall direction of the Representative, the Human Resources Analyst reports to the International Operations Manager (IOM) and provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Analyst has a technical reporting line to the Senior Regional HR Business Partner.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will be responsible for ensuring that the delivery of HR services meets clients’ expectations with regard to efficiency and consistency. The HR Analyst leads and coordinates the efficient, consistent implementation of key HR processes in the Country Office. Provides value-adding advice to the CO management and staff regarding policy application in all areas of Human Resources. The Analyst promotes a collaborative, client-oriented approach and facilitate the maintenance of high staff morale.

You would be responsible for:

A. Human Resources Management

  • Provide delivery of timely, client focused HR support. Lead and coordinate the efficient, consistent implementation of key HR processes in close collaboration with the IOM.
  • In collaboration with the Country Office Management team undertake Job analysis activities and evaluate the possible work load and division of labor that will be implemented for the CP. Advice on the best way to minimize duplication of efforts and avoiding overlapping of duties that may exist within the CO and between the CO and Sub- Offices.
  • Ensure full compliance of HR documentation and reporting systems with UN rules and regulations, UNFPA policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system;
  • Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes, etc;
  • In partnership with the Country Office Management Team and the Regional HR Team, lead the organization of recruitment processes for staff members and consultants including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels, and managing rosters
  • Coordinate effective contract management processes for national staff and personnel; this will include the following with Finance staff and UNDP on Global payroll issues.
  • In coordination with the country office Admin/HR team, make appropriate arrangements for the deployment of identified surge candidates when applicable
  • In collaboration with the Regional HR Team, proactively advise managers and staff members on the resolution of human resources issues ensuring equitable and transparent solutions that protects both the staff and organizations interests in accordance with policies, regulations and procedures
  • Promote the organizational goals and targets for gender equity and cultural diversity
  • Ensure the provision of appropriate duty of care guidance as per the UNFPA staff health, safety and wellbeing policy and strategy
  • Promote wellbeing and implement wellbeing initiatives

B. Learning and Capacity Development

  • In collaboration with the Country Office Management team design and deliver learning plans for staff to enhance their knowledge and build skills in new areas
  • Recommend efficient and cost-effective learning products which strengthen staff capacity to contribute effectively to business goals
  • Participate as a resource person in capacity building initiatives to enhance the competencies of staff members, including wellbeing and PSEA
  • Track and report on indicators relating to and ensure sharing of best practices, distribution of learning and training materials, organization of HR learning, training and briefing events, networking with other UN agencies and private institutions on Duty of Care: work/family life matters, well-being and psycho-social services.
  • Provide orientation briefings to new staff
  • In collaboration with the Regional HR Team, provide day-to-day performance and talent management guidance to line management (e.g., coaching, career development, career conversations, and disciplinary actions).
  • Perform any other duties as may be assigned by the IOM and senior management of the Country Office.

Qualifications and Experience:

Education:

  • Master’s Degree/ Advanced university Degree in Human Resources Management, Business Administration, Management or relevant subject.

Knowledge and Experience:

  • Minimum of 2 years of relevant experience in administration, HR or office management with focus on HR management;
  • Proficiency in current office software applications and corporate IT systems

  • Experience in performance management and talent management practices;
  • Experience in challenging and complex humanitarian/emergency setting is desirable
  • Good knowledge of humanitarian response; prior experience in humanitarian response is desirable;
  • Strong communication skills including training experience and capacity building;
  • Demonstrable experience in staffing and recruitment processes;

Languages:

  • Must be fluent in French (oral and written)
  • Good working knowledge of English is required

Required Competencies:

Values:

  • Exemplifying integrity,
  • Demonstrating commitment to UNFPA and the UN system,
  • Embracing cultural diversity,
  • Embracing change

Core Competencies:

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact

Functional Competencies:

  • Advocacy/ Advancing a policy-oriented agenda
  • Delivering results-based programmes
  • Internal and external communication and advocacy for results mobilization
  • Aligning human resources management with the organization’s strategic direction
  • Attracting and developing workforce
  • Addressing the rights and needs of staff members

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Disclaimer:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline (link)

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Tags: capacity development, career development, change management, contract management, corporate strategies, covid, family planning, human resources, human resources management, human rights, humanitarian response, job analysis, office management, payroll, performance management, reproductive health, sdgs, transparency, wellbeing