Facilities Officer (Space & Furniture) – CSF (Contractual), Washington DC, United States

Work for the IMF. Work for the World.

The International Monetary Fund (IMF) is seeking a Facilities Officer for the Corporate Services and Facilities Department (CSF). The Facilities Officer (Space and Furniture) is a subject matter expert in commercial furniture and interior architecture with experience in programming, plans, presentations, inventory management, creating furniture standards, and installation oversight for commercial office environments.

The IMF headquarters consists of three million square feet of space with extensive office, conference, and amenity spaces. The selected candidate will work closely with the Section Chief of Space Planning and Management to manage the furniture replacement project, inventory what is existing, develop standards and guidelines across campus, and support day-to-day furniture changes. The Standards development document will not only include furniture, but also architectural details and finishes. This document will govern how space is constructed in the headquarter (HQ) facilities. Additionally, the selected candidate, will do an assessment of what is in storage and determine what needs to stay and what can be disposed of. This assessment not only includes an extensive furniture collection, but also other warehoused building materials and art. The recommendations about what should remain and what can be disposed of will be developed and resulting actions overseen by the Facilities Officer.

The selected candidate will work with the Space Planning and Management team to monitor the impact new hybrid ways of working has on furniture use and make recommendations on how furniture can be redeployed to better support staff’s new work styles. The selected candidate will play an important role in the management of an important IMF asset and how this asset supports the IMF staff, members, and mission.

Main Duties and Responsibilities

• Under the direction of the Section Chief of Space Planning and Management and Master Space Planner, the Facilities Officer (Space & Furniture) will develop furniture programs for specific areas and users. This will require engaging the client, i.e., other IMF staff, to formulate the requirements. The Facilities Officer should be prepared to ask probing questions in the most professional manner and summarize the findings.
• The Facilities Officer (Space & Furniture) will review existing materials regarding furniture, fixtures, and equipment (FF&E) and lead the effort to create updated and comprehensive Architectural Guidelines for both HQ buildings. This includes furniture, as well as construction specifications, details, finishes, etc.
• The Facilities Officer (Space & Furniture) will consider each unique capital project in context of the whole campus and the established furniture requirements. The selected candidate will coordinate with the space management team and make recommendations for how to best support the projects while maintaining a balanced distribution of resources.
• The Facilities Officer – Space & Furniture will assess department space requirements against existing space standards and growth projections, assist in department reorganizations and intra- and inter-department move planning from a furniture perspective.
• Prepare test fits and space plans to demonstrate proposed changes to furniture due to either construction or reallocation of space.
• Provide insight and best practices in the field of commercial furniture, offer recommendations, and inform the team of trends, as well as assist in preparing presentations for senior management.
• Research furniture management software, including any existing IMF systems, to make recommendations on best approach for inventory management going forward.
  • Work with Section Chief of Space Planning and Management through furniture management software procurement process, contribute to evaluations technical review, and eventual award.
  • Lead the transition effort to new furniture inventory management system.
• Work with iOffice team to update iOffice with new furniture layouts.

• Review and provide insight on communications strategies for new furniture solutions.
• Liaise with other departments to coordinate the various activities above, follow up, and drive projects to completion on schedule and budget.

Qualifications

Educational development, typically acquired by the completion of a relevant advanced university degree, or equivalent in Real Estate, Facilities, Hospitality or Design and Construction field; or a bachelor’s degree, supplemented by a minimum of six years of relevant professional experience in Real Estate, Facilities, Hospitality or Design and Construction field, is required. In addition to the qualifications above, the successful candidate should have the following:

• An intermediate or better understanding of CAD or Revit
• Proficiency in Microsoft suite including Word, PowerPoint, Project, and Excel
• Experience preparing PowerPoint presentations and Adobe Creative Suite experience is a bonus
• Experience with all phases of a commercial interior furniture project, especially on the early phases such as programming, test fits, space planning, and schematic design. Commercial or government work is preferred but not required
• Demonstrated experience working with inhouse vendors and outsourced consultants to create a complete and comprehensive furniture presentation
• The candidate should demonstrate creative thinking, the ability to self-motivate and work individually, as well as with teams in a professional environment
• The ability to balance many projects at one time while meeting all deadlines and keeping work organized
• Exceptional interpersonal, communication, and customer service skills with the ability to explain 2-dimensional plans and the design process to people not in the field
• Excellent technical writing skills and proven track record of statement of work (SOW) writing capabilities
• Ability to manage contracts with vendors/contractors by assigning tasks and communicating expected deliverables

Department:

CSFDFSM Corporate Services & Facilities Dept Facilities Management Space Planning & Management

Hiring For:

A09, A10

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.