United Nations Office for Disaster Risk Reduction
UNDRR HQ Geneva
Posting Title: EXTERNAL RELATIONS OFFICER, P3
Job Code Title: EXTERNAL RELATIONS OFFICER
Department/Office: United Nations Office for Disaster Risk Reduction
Duty Station: GENEVA
Posting Period: 01 November 2022 – 30 November 2022
Job Opening Number: 22-Public Information-UNDRR-192760-R-Geneva (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 120 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyzes action and increases global awareness to reduce disaster risk working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community.
The position is located at the UNDRR headquarters in Geneva, Switzerland. The incumbent reports to the Chief of Section, External Relations.
Within delegated authority, the Programme Management Officer will be responsible for the following duties:
- Under the guidance of the Chief of Section, manages donor relationships under his/her portfolio together with concerned officers/staff and ensures coordinated regular contact with donors; facilitates the promotion of cooperation agreement strategies and operational alliances with donors under his/her portfolio.
- Under the guidance of the Chief of Section, prepares funding proposals to donors as appropriate; ensures effective follow-up; and ensures timely and quality reporting to the donors, as required.
- Contributes to the implementation and monitoring of the UNDRR Resource Mobilization Strategy and related plans of action; ensures ongoing analysis of resource mobilization needs and opportunities; stays abreast of latest donor and funding trends.
- Contributes to the development and implementation of effective communications, outreach, branding and other resource mobilization mechanisms and tools to enhance the visibility of UNDRR with regard to UNDRR donors under his/her portfolio. Maintains particularly close collaboration with counterparts in the Communication and Advocacy Section.
- Reports to the Chief of Section, Resources Mobilization Section, on progress in implementing the Resource Mobilization Strategy at his/her level and on meeting the funding targets under his/her portfolio; promptly flags external and internal factors influencing results and proposes corrective actions.
- Upon request, represents UNDRR at inter-agency meetings, seminars, etc. on resource mobilization and related partnership initiatives/issues.
- Contributes at his/her level to forward-looking strategic proposals on conceptual strategy development and implementation of the UNDRR Strategic Framework 2022-2025, biennial work programme, relevant policies and procedures from a donor perspective as well as substantive briefings for the Senior Leadership of UNDRR as appropriate.
- Reviews incoming legal agreements with partners, ensuring their alignment with UN rules and regulations and flagging issues to the Chief of Section.
- Performs additional duties as required.
Professionalism: Knowledge of the full range of communications approaches, tools and methodologies essential to planning and executing effective campaign strategies and programmes, e.g. campaign management, media operations, marketing and promotion, audience outreach, message targeting; ability to establish and foster successful partnerships and collaborations; ability to rapidly analyze and integrate diverse information from varied sources; ability to identify public affairs issues, opportunities and risks in an international environment; ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships; knowledge of relevant internal policies and business activities/issues; ability to produce a variety of written communications products in a clear, concise style; ability to deliver oral presentations to various audiences. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
An advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, law, development, international relations or a related area is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in resource mobilization, partnerships building, management, administration, budget, finance or related field is required.
Experience mobilizing resources / fundraising for international organizations is desirable.
Experience building strategic partnerships with Member States is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
The initial appointment is for one year and extension of the appointment is subject to extension of the mandate and the availability of the funds.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
In line with the overall United Nations policy, the UN Office for Disaster Risk Reduction encourages a positive workplace culture which embraces inclusivity and leverages diversity within its workforce. Measures are applied to enable all staff members to contribute equally and fully to the work and development of the organization, including flexible working arrangements, family-friendly policies and standards of conduct.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.