ICMP - International Commission on Missing Persons

ICMP The Hague, Netherlands

Organization profile

Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. Be part of a growing international organization that is dedicated to tackling this global challenge.

The International Commission on Missing Persons (ICMP) is a treaty-based international organization with headquarters in The Hague, the Netherlands. Its mandate is to secure the cooperation of governments and others in locating missing persons. As the only international organization tasked exclusively to work on the issue of missing persons, ICMP maintains field programs throughout the world. To learn more about ICMP click here.

The Executive Assistant is responsible for the effective and efficient administration of ICMP activities through the provision of administrative and logistical support to the Director-General and ICMP Directors. The incumbent is responsible for planning and coordinating events aimed at achieving cross-cutting program objectives in line with the annual program of work. Under the direction of the Director-General, the Executive Assistant’s duties and responsibilities will include the following: Planning and coordination support

  • Planning and coordinating the Director-General’s and ICMP Director’s short, medium and long term travel and work agenda
  • Preparing and implementing events on behalf of senior management and ensuring active follow up, as necessary
  • Coordinating logistics and providing agendas, notices, minutes and preparatory materials prior to all Director-General meetings
  • Accompanying the Director-General during internal and external meetings; writing minutes and following up on actions to be taken with regard to decisions adopted
  • Drafting notes at each senior management meeting and clearing such notes with relevant participants
  • Coordinating Director-General and senior managers travel, including planning/arranging all international and local air and ground travel, assisting with visa applications, and preparing travel and expense claim reports
  • Scheduling and participating in general HQ meetings and drafting minutes for internal circulation, as required
  • Liaising with embassies, international organizations and the Dutch authorities (national and local) on issues pertaining to the HQ in line with the Host State Agreement
  • Acting as the point of contact for ICMP field staff visiting the HQ

Event Planning

  • Providing administrative support to HQ events, working closely with the Director-General, the Director of Corporate Services and the Communications Unit
  • Providing logistical and administrative support to Board of Commissioners meetings, Conference of State Parties and Finance Committee meetings and other events (e.g. Global Forum)

Requirements

  • Completed secondary education (High School Diploma). Studies in Management, Project Management, Public Administration or relevant fields is desirable

  • A minimum of five years of similar working experience, including experience in general administration and planning/coordinating events and work projects
  • Proactive, solution orientated, and extremely organized with a willingness to do a range of tasks including those duties that are repetitive and mundane but important to ensure the smooth running of the Director’s General office
  • Discretion, tact and ability to manage confidential information
  • Strong drafting skills, experience taking minutes and writing reports
  • Ability to work under pressure, within a deadlines driven environment
  • Professionalism with a strong business acumen and “can do” attitude
  • Good analytical and writing skills
  • Excellent communications skills
  • Proactive, confident and with an ability to adapt to build relationships with both internal and external stakeholders

Mandatory Requirements

  • Professional fluency in English and Dutch language both written and spoken
  • Knowledge of other languages will be considered advantage
  • Proficiency in Microsoft applications, including Word, Excel, Power Point, Outlook and Teams
  • Proven ability to interact positively with colleagues regardless of culture, nationality or gender
  • Ability to work flexible hours including weekends and evenings
  • Commitment to the underlying objective of helping the authorities and families of the missing to account for missing persons in an impartial and transparent manner

Benefits

This position is based in The Hague, The Netherlands. This is a full-time position with a competitive base salary at the TOS 5 level on the ICMP Technical and Operational Support salary scale. The position is not eligible for relocation or expatriate benefits.

Expected start date: 01 December 2022

Review of applications will begin on 25 October 2022; however, the position will remain open until filled.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

ICMP may cancel this recruitment without notice, or may decide to offer a position with different duties and/or contract length.

Tags: dutch language, human rights, logistics, organized crime, project management, public administration, senior manager