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World Health Organization (WHO)

Consultant – Warehousing Logistics

( 2209731 )

Contractual Arrangement : External consultant

Contract Duration (Years, Months, Days) : 3 Months

Job Posting: Oct 26, 2022, 11:08:22 AM

Purpose of consultancy

In the context of the WHO Health Emergencies incident management system, the consultant will evaluate and provide expert guidance for managing the supply stockpile of medical and non-medical supplies stored in WHO warehouses, in Guangzhou-China (GHRH), in HQ, in Dubai and some supplier premises, for OSL emergency responses (mainly COVID19 and Ukraine).

Background

The mission of WHO’s Health Emergencies Programme is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies. Since beginning of 2018, the HQ OSL supply Unit has been supporting a major part of WHE emergency responses, providing support to the response to emergency but also to develop tools and guidance to strengthen our supply chain and increase efficiency of our field team. In this regard, the consultant will review and propose improvements to optimize stock management efficiency of the emergency supply response (request management, stock level, shipment, etc.). The consultant will also be required to assess and provide reports on the management of medical and non-medical supplies stored in WHO warehouses, in Guangzhou-China (GHRH), in Geneva-HQ, in Dubai and some supplier premises, for OSL emergency responses (mainly COVID19 and Ukraine).

Deliverables

Output 1

Warehousing.

  • Conduct technical reviews on WHO stock management activities including assessment of data, order chronogram, product availability forecasts (shortages/surpluses), mainly in Global Humanitarian Response Hub (GHRH) but also in other warehouses such as Dubai, HQ, holding WHO-HQ stocks.
  • Identify bottlenecks and advise on areas for improvement, covering product identification and availability. The consultant is expected to provide monthly reports documenting the above-mentioned requirements.

Output 2

Quality assurance for documentations.

  • Provide advice on guidelines for the improvement of quality assurance activities for WHE stockpile, regarding inspection reports, inventory reports, distribution practices and shipping documentations prepared, in accordance with WHO Standard guidelines.

Output 3

Communication and reporting.

  • Contribute to the development of a pro type dashboard with Microsoft Power BI to ensure that the information related to stockpile management is accurately captured.
  • Identify and propose warehousing Key Performance Indicators for internal stakeholders. Expected by the end of contract.

Qualifications, experience, skills and languages

Educational Qualifications:

Essential:

  • First level university degree in Supply chain Management, Logistics management, Warehouse management, international transport and shipping management or related field from an accredited/recognized institute.

Desirable:

  • Training in information management systems and their application to supply management and monitoring.

Experience

Essential:

  • At least five years’ experience, at the national and international levels, in warehouse management or supply logistics in a health care emergency response or in humanitarian response operations or related area.
  • Significant experience in managing health commodities.

Desirable:

  • Related experience with WHO, the UN system, health cluster partners, recognized humanitarian organizations or international nongovernmental organization, work in the field of outbreaks and/or health emergency response.
  • Experience of using ERP systems (Oracle, GSM/GIMS).

Skills/Knowledge:

  • Excellent knowledge of Microsoft Office applications.
  • Demonstrated ability to work in multicultural, multidisciplinary environment.

  • Proven ability to support and advise diverse team across different functional areas.

Languages required:

Essential:

  • Expert knowledge of English.

Desirable:

  • Working knowledge of another UN official language.

Location

ON site: WHO HQ/WRE/SHO/OSL, Geneva Switzerland.

Travel

The consultant is expected to travel.

Remuneration and budget (travel costs are excluded):

Remuneration:

Band Level B-USD 7,000- 9,980 per month.

Living expenses (A living expense is payable to on-site consultants who are internationally recruited):

CHF 3,000 per month.

Expected duration of contract:

3 months.

Additional Information

  • This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: (link) Some professional certificates may not appear in the WHED and will require individual review.
  • For information on WHO’s operations please visit: (link)
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant.
  • WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
  • Consultants working in Switzerland must register with the applicable Swiss cantonal tax authorities and social security authorities, within the prescribed timeframes (Guidelines issued by the Swiss Mission are available at: (link)-onu-geneve/en/home/manual-regime-privileges-and-immunities/introduction/Manuel-personnes-sans-privileges-et-immunites-carte-H/Non fonctionnaires et stagiaires.html