International Commission on Missing Persons (ICMP)

ICMP The Hague, Netherlands

Organization profile

Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. Be part of a growing international organization that is dedicated to tackling this global challenge. The International Commission on Missing Persons (ICMP) is a treaty-based international organization with headquarters in The Hague, the Netherlands. Its mandate is to secure the cooperation of governments and others in locating missing persons. As the only international organization tasked exclusively to work on the issue of missing persons, ICMP maintains field programs throughout the world. To learn more about ICMP click here.

ICMP, in 2022, transitioned its financial reporting system from Navision version 2014 to Exact Online.

The Consultant, Accounting and Reporting is responsible to provide support in updating and ensuring ICMP’s accounting records are up to date. Review the EXACT online system to ensure staff utilize up to 90% of its capacity. This is to facilitate that all financial records are prepared in line with IFRS standards. Under the overall guidance of the Director CS and Interim controller, the consultant should address and delivery on the following: Expenses

  • Reconcile opening balances in EXACT online with Navision or with the Auditors closing statement for 2021 which will lead to the opening balance sheet as of 1st January 2022
  • Bank and cash reconciliation documented on monthly basis. All bank statements are recorded in the system up to September 30th
  • Ensure opening balance accruals are matched to suppliers as much as possible and clear these accruals till October 30th 2022
  • Working with the various regional teams and HQ staff in Identifying and posting bank costs to specific projects where applicable
  • Working with HQ staff in identifying LAB costs and applying these to various projects
  • Reconcile monthly payroll from Navision payroll with Payroll postings in Exact online
  • Post payroll with charges against projects for Q1, Q2 and Q3 (or at least till the end of October 2022
  • Ensure all remaining expenses are recorded in Q1, Q2, and Q3.
  • Matching Cigna invoices and Medevac to projects
  • Ensure all disbursement requests are raised and payments matched against payments received
  • Ensuring deferred accounts are matched to all projects, plus review all prepayments and advance accounts

  • Balance sheet accounts payable are reconciled
  • Balance sheet accounts receivable are reconciled and provisions for made for bad debt
  • Cash balances or movements per month or quarter leading to a cash position on a monthly basis
  • Revaluation of exchange rate on a monthly basis.
  • Set up accounting monthly closure check list
  • Revise fixed assets and inventory valuation, depreciation and bookings

Income

  • Review staff time for all projects which is recorded against project budgets for -Q1 and Q2- Q3
  • Invoice or generate revenues based on staff time, costs and operational overhead
  • Run final financial reports income statement and balance sheet- as of October 30th

The consultant should deliver on the above tasks at the end of the assignment. The consultant will have capacity resources availed in the form of regional finance officers and 4 accounting staff members. The consultant is expected to deliver a monthly closing procedure and a monthly closing template for reporting purposes. Details of the closing package are to be agreed.

Findings, progress, and deliverables are to be reported on a bi-weekly basis in the form of summary email/note and discussed via direct meeting with the CS director, and a final report should be submitted at the end of the assignment.

Requirements and Qualifications

  • CPA- certificate
  • At least 10 years of experience in preparing financial records
  • Experience in working and designing closing processes based on various ERP systems
  • Experience in financial reporting utilizing Power BI is an advantage

Expected start date: 01 November 2022

Expected end date: 31 January 2023

Review of applications will be ongoing; However, the position will stay open until filled.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

ICMP may cancel a recruitment without notice, or may decide to offer a position with different duties and/or contract length.

ICMP does not request payment during any stage of the selection process.

Tags: accounting and reporting, finance officer, financial reporting, human rights, organized crime, payroll, reconciliation