UNESCO - United Nations Educational, Scientific and Cultural Organization



Parent Sector : Culture Sector (CLT)

Duty Station: Cairo

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Culture

Type of contract : Non Staff

Duration of contract : From 7 to 11 months

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 10-Jul-2022

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism


U nder the framework of the workplan of the NMEC project (402EGY4001), UNESCO Cairo Office, at the request of the NMEC, is looking for a consultant to update the NMEC’s Collection Management System. The consultant is required to provide software development and maintenance necessary for the NMEC and Nubia Museum Collection Management System within a 6 month period.


Under the overall authority of the Director of UNESCO Regional Bureau for Sciences in the Arab States in Cairo and the direct supervision of the Programme Specialist for Culture, the consultant will support the update of the NMEC and Nubia Museum Collection Management System. In this regard, the consultant shall: 1- Add the ability to modify (correction) with saving copies of each record and specifying the user who made the modification, the date and time of the modification (for each modification), with the ability to refer to previous copies of the record.

2- Create a permission panel dedicated to each type of user through which the fields available to be viewed are specified with the possibility of modification or not to be modified according to the type and nature of the user, as well as specifying the data that can be printed and whether it includes images or not, as well as determining the extent availability to obtain a copy in PDF format.

3- Review the program’s statistics on the number of models and the number of pieces according to the different classifications of antiquities (ores, main classification, sub-classification, eras, museum display tabs, warehouses, discovery areas, museum or storeroom supplying the artefact).

Long Description

4- Develop research criteria to include all disciplines in the program (library, archaeological drawing, research and scholars, internal and external exhibitions, lending and borrowing, insurance, re-manufacturing, restoration in its various sections, follow-up of the movement of artefacts).

5- Design a brief report that comprehensively explains a set of statistics on important data and belongs to the system administrator only.

6- Review the powers of adding, modifying, deleting and extracting data according to work groups and users, and controlling them through the system administrator.

7- Import records through a pre-prepared Excel file in accordance with the data required to be recorded in the program.

8- Develop a mechanism for registering images of artefacts.

9- When necessary, programming is added to the museums’ website so that some of the data recorded in the database can be viewed, while specifying the volume of data that can be viewed by website visitors.

10- Develop a set of accounts intended for viewing only and divided into a number of interfaces according to the purpose assigned to each interface.

11- Add the recording and the written, engraved text on the artefact to the documentation records, so that the text can be recorded using images of letters after different languages, and each language has a property that determines the direction of writing (from right to left, from left to right, from top to bottom).

12- Generate a book in PDF format containing certain search results, including images of records.

13- Create a customed statistics and reports for each antique that shows the general status of the piece in terms of (pictures, condition reports, forms of exhibitions, loans, and insurance, … ).

14- Add and develop a form for recording and documenting Heritage so that it is classified into tabs that can be added and modified in the future, and the documentation includes the possibility of recording files (text, video, audio, pictures) and the possibility of recording the annual date and time in the Gregorian and Hijri calendar due to the connection of some events with a Hijri date and not a Gregorian date.

15- Train registrars in the NMEC on the new developments in the program.

16- Spend one week at the Nubia Museum in Aswan to align and update the database, and strengthen capacity of staff there as well.

17- Add recording and documenting fixed monuments to the databases.

18- Create a separate application for the library of both Museums.

19- Train two of NMEC IT staff on developing and updating the Museum Collection Management App.

20- Make a documentation for the application after updating, containing all the details about the application (tables, storing details, specific naming variables, …) and prepare a report to UNESCO for approval based on the NMEC endorsement


The following are documents in English to be submitted within the articulated timeline;





Work plan of the assignment

No later than 2 weeks after the signing of the contract.


Final report

No later than 6 months after the signing of the contract


The consultant shall upload her/his proposal that includes the requirements needed for the assignment, as per this ToR, as well as his proposed fees for the aforementioned tasks.

The consultant will submit the final deliverable 6 months after the signing of the contract at the latest.

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)


  • Bachelor of Science in Computer Sciences, or in related field.
  • Minimum 5-year professional experience in IT software development and maintenance.

  • Previous experience in IT software, in handling cultural heritage-related content, and working with the databases of national museums in Egypt, as demonstrated in a professional portfolio, with relevant links to the work.
  • Previous experience working with a UN agency.
  • Fluency in English and Arabic.


  • Previous experience working with the NMEC on their database supported by UNESCO would be an asset.


Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Tags: computer science, continuous improvement, cultural heritage, gender parity, knowledge sharing, library