Chief of Fund Administration, Astana

OSCE - Organization for Security and Co-operation in Europe

OSCE Astana

Background:

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

OSCE missions and field activities are the front line of the OSCE’s work and are the agent through which political decisions are translated into action. Each mission has a different mandate, but generally the work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.

Tasks and Responsibilities:

Under the direct supervision of the Head of Programme Office, the incumbent, as Chief of Fund Administration (CFA), will be responsible for:

  • Providing advice to the Head of Programme Office and programme managers on administrative policies, the management of financial, human, and material resources and on the budgetary consequences of programme initiatives, ensuring that all administrative action is implemented in accordance with the Common Regulatory Management System (CRMS) and within budget allotments and available resources;
  • Implementing administrative, financial, and staff instructions and adapting them to local conditions when necessary in co-ordination with the Secretariat;
  • Ensuring that qualified staff and internal mechanisms are in place to ensure the good performance, control, and reporting of all financial and procurement transactions and all human resource issues;
  • Acting as the administrative approving officer for the Fund and for extra budgetary projects run by the Programme Office, ensuring that budget proposals are in accordance with the standards of the Organization and that financial and programme implementation reports are prepared in accordance with the financial regulations, rules and instructions;
  • Ensuring that the needs of the Programme Office with respect to goods and services are assessed and budgeted for in accordance with the financial regulations and rules and within the limits of delegated authority;
  • Applying the supply chain system for the procurement and delivery of goods and equipment; implementing asset management standards, including vehicle management and inventory systems, travel policies and the building management standards to ensure cost-effectiveness;
  • Ensuring that information and communication technology is maintained in accordance with the standards of the Organization, implementing the records and documents management system and the archiving of documents;
  • Performing a variety of miscellaneous tasks, including liaising with local authorities on matters related to the status of international and local staff in the host country;
  • Performing other related duties as assigned.

For more detailed information on the structure and work of the OSCE Programme Office in Nur-Sultan, please see: (link)-office-in-nur-sultan.

Necessary Qualifications:

  • Citizenship of an OSCE participating State, excluding citizenship or permanent residency of the Republic of Kazakhstan;
  • First-level university degree in public or business administration, finance, accounting or related field;
  • A minimum of four years of professional experience in the field of general administration; experience in an international organization or a field mission would be an asset;
  • Excellent written and oral communication skills in English and working knowledge of Russian; knowledge of other OSCE working languages would be an asset;
  • Computer literacy including word processing, spreadsheets, ERP systems preferably Oracle, database software;
  • Good communication and drafting skills;

  • Ability to identify and analyze problems and to take corrective action;
  • A valid driving licence;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of a multinational team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration subject to social security deductions is about US$ 4,105 to which is added Board and Lodging Allowance (currently EUR 122 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

If you wish to apply for this position, please use the OSCE’s online application link found under (link)

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see (link)-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see (link)-competency-model.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

  • Issued by: OSCE Programme Office in Astana
  • Requisition ID: FUN000047
  • Contract Type: International Contracted
  • Grade: P2
  • Job Type: Contracted
  • Number of posts: 1
  • Location: KAZ – OSCE Programme Office in Astana, Astana
  • Issue Date: Sep 5, 2022
  • Closing Date: Feb 2, 2023
  • Employee Status: Fixed Term
  • Schedule: Full-time
  • Education Level: Bachelor’s Degree (First-level university degree or equivalent)
  • Job Field: General Administration
  • Target Start Date: ASAP
Tags: asset management, communication technology, conflict management, delivery of goods, democratization, financial regulations, gender perspective, human rights, oracle, oral communication, preventive diplomacy, procurement, programme implementation, staff rotation, supply chain, word processing