Asst. Analyst, PODD Consultancy Services, London, United Kingdom

European Bank for Reconstruction and Development (EBRD)

EBRD London

Requisition ID

32484

Office Country

United Kingdom

Office City

London

Division

Operations & Service Management

Contract Type

Fixed Term

Contract Length

2 years

Posting End Date

01/11/2022

Purpose of Job

The Assistant Analyst, PODD Banking is responsible for supporting procurement activities. The Assistant Analyst will contribute to the development and implementation of procurement processes that generate cost and operationally effective contracts for the consultancy services required by the Client Services Group Departments.

Background

PODD provides the Bank’s staff with services in all areas of the Bank, HQ and ROs related to procurement for the daily operation of the Bank as well as the consultancy services required to provide critical expertise in delivering the Bank’s mandate. PODD is required to ensure the continuing optimal efficiency, cost effectiveness and timely completion of procurement processes to support the Bank in the most efficient use of available funding and high quality delivery of its mandate. Protecting the Bank’s reputation as counterparty, PODD must deliver while meeting the requirements of transparency, fairness and accountability in the entire procurement and contract implementation processes. PODD adds value through appropriate, timely and effective procurement and through active contract / supplier management and an ongoing assessment of value for money, working closely with internal clients to deliver a continuous improvement approach to procurement and supplier management activities, and maintain up-to-date market knowledge in order to respond to both new requirements and to identify opportunities for enhanced value for money. PODD works with Procurement Policy & Advisory Department (PPAD) to ensure a common approach is taken by the Bank to procurement undertaken by the Bank’s clients and for the Bank’s own requirements.

Accountabilities & Responsibilities

Under the guidance of PODD management the Assistant Analyst PODD Banking is responsible for:

  • Provide operational support to a schedule of procurement projects that represent best practice procurement, respond to operational needs and comply with the Bank’s Policy, Directive and Procedures;
  • Draft, using pre-established templates consultancy contracts, extensions and amendments; and resolve pre- and post-contracting issues arising from project implementation.
  • Prepare call-off notices following competitive procurement and directly awarded contracts exempt from competitive selections (exception under applicable Policy, Directive, and Procedures).
  • Review changes to standard contract terms and conditions proposed by consultants to facilitate contract signing and decision making by PODD Management.
  • Analyse and input into identifying areas of expenditure where there are opportunities to maximise cost and operational efficiencies;
  • Maintain effective and professional working relationships with internal stakeholders and where relevant participate in project teams established to manage specific procurement projects;
  • Contribute to contractual negotiations and communication with Suppliers. Contribute to the development of enhancements to PODD processes and strategies in support of the growth and continuous improvement of the PODD;
  • Collate and review market data and make recommendations in relation to specific procurement projects.
  • Assist in the drafting of operational guidelines, tools and training materials for user departments in relation to Bank policy, processes, procedures and systems advocating compliant solutions and best practice across the organization.

Knowledge, Skills, Experience & Qualifications

  • Working knowledge of EBRD and/or other MDBs’ procurement policies, rules and procedures for the selection of consultants and ability to understand and interpret such documentation;
  • Knowledge of principles and practices of commercial contracts;

  • Knowledge and experience in the areas of strategic sourcing and procurement of digital products and services are preferable. The areas include but are not limited to a) reviewing TORs, b) conducting market research, and c) understanding techno-commercials and contractual aspects.
  • Bachelor’s degree or equivalent experience in the areas of expertise.
  • Skilled in organising, scheduling, planning and co-ordinating own work with a degree of initiative and judgement, reliability, resourcefulness and flexibility to perform a variety of tasks and set priorities, with a good sense of time management and the ability to re-organise workload when faced with changing priorities;
  • Numeric and Concern for Accuracy – proven numeric ability with the capacity to ensure a high degree of accuracy and quality in work delivered is essential;
  • Results Orientation – self-motivated individual able to set goals and priorities;
  • Communication and Presentation Skills – ability to communicate at all levels, both in written and verbal formats. Proven report writing and drafting skills as well as a pleasant and efficient telephone manner;
  • Interpersonal Skills ­– able to understand, respect and respond appropriately, using tact, patience and diplomacy, to the behaviour, concerns and motives of counterparts (internal client and external suppliers);
  • Ability to handle confidential and sensitive issues with discretion, and instill trust in counterparts;
  • Team Player – committed to supporting the achievements of PODD’s mission and objectives and the willingness to put the goal of the Department before personal goals, and build effective, cooperative relationships with immediate team members to foster an efficient approach based on mutual knowledge sharing;
  • Acting with fiduciary responsibility and integrity;

What is it like to work at the EBRD?

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people’s lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

  • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
  • A working culture that embraces inclusion and celebrates diversity;
  • An environment that places sustainability, equality and digital transformation at the heart of what we do.

Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.

Tags: banking, continuous improvement, cost effectiveness, knowledge sharing, market research, procurement, project implementation, service management, time management, transparency