UNDP - United Nations Development Programme

UNDP Ukraine

Job Identification : 5936

Locations : Kyiv, Ukraine

Posting Date : 09/19/2022, 05:21 PM

Apply Before : 09/27/2022, 03:59 AM

Job Schedule : Full time

Agency : UNOCHA

Grade : NOB

Vacancy Type : Fixed Term

Practice Area : Management

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Master’s Degree – 2 year(s) experience OR Bachelor’s Degree – 4 year(s) experience

Required Languages : Fluency in English and Ukrainian (written and spoken) is required.

Desired Languages : Fluency in Russian is desirable

Vacancy Timeline

1 Week

Mobility required/no mobility

no mobility required

Job Description


This position is located in the Operations and Advocacy Division (OAD), in the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

The position of Associate Humanitarian Affairs Officer/PSEA/AAP is based in Kyiv (the duty station may be subject to change, as the operational situation in the country evolves), Ukraine. Under the overall supervisor of the Deputy Head of Office, the incumbent reports to the Humanitarian Affairs Officer /Coordination (Head of Unit).

Position Purpose

Under the guidance of the Humanitarian Affairs Officer/Coordination (Head of Unit), the Associate Humanitarian Affairs Officer/PSEA/AAP will be expected to analyze relevant data (tabular, statistical, spatial etc.) to support an efficient and effective humanitarian response.

Duties and Responsibilities:

Summary of Key duties are

  • Information Collection
  • Information Sharing
  • Develops PSEA/AAP coordination and cooperation mechanisms among stakeholders
  • Monitors and Reports PSEA/AAP activities

Ensures accurate Information Collection in support of PEAS/AAP activities:

  • Formulates and develops a PSEA/AAP working group for engagement with the UN, INGO, government partners and other relevant stakeholders.
  • Gathers and verifies information from the communities on issues affecting them through the working groups and alternate avenues, emphasizing opportunities to tailor the response according to needs on the ground.
  • Develops a clear and concise method of providing information on a regular basis to the humanitarian community.

Ensures facilitation of information sharing among partners:

  • Pro-actively shares information with Sector leads and the HAO Coordinator on pertinent issues on affecting IDPs and ensures the key message are also delivered from the humanitarian community to the affected populations.
  • Arranges sessions to provide briefings to sector leads on a needs basis on key issues arising from the consolidation of community feedback mechanisms.
  • Identifies key pieces of information that will assist with sector level and response level decision-making with a particular focus on improving humanitarian response to suit the key needs of affected communities.

Ensure the development of coordination and cooperation mechanisms among PSEA/AAP stakeholders:

  • Establishes and strengthens relationship to support the UN, INGOs, Government partners and other stakeholders to build stronger community feedback mechanisms (i.e., toll-free hotline, information desks, text message alerts, radio station messaging, etc.).
  • Establishes an PSEA/AAP Strategy that is developed in coordination and cooperation with relevant stakeholders, and that there is sufficient buy-in. This strategy should ensure mechanisms are in place for information provision; feedback and complaint mechanisms; and meaningful participation of affected populations.

Ensures proper monitoring and reporting:

  • Provides and prepares weekly/monthly reports as appropriate for internal and external purposes.
  • Performs other duties as required.



  • Shows pride in work and in achievements
  • Demonstrates professional competence and mastery of subject matter
  • Conscientious and efficient in meeting commitments, observing deadlines and achieving results
  • Motivated by professional rather than personal concerns
  • Shows persistence when faced with difficult problems or challenges
  • Remains calm in stressful situations

Building Strategic Partnerships:

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders;
  • Is able to identify and communicate efficiently relevant advocacy information to all the stakeholders involved.


  • Speaks and writes clearly and effectively;
  • Listens to others, correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify, and exhibits interest in having two-way communication;
  • Tailors language, tone, style and format to match audience;
  • Demonstrates openness in sharing information and keeping people informed.

Development and Operational Effectiveness:

  • Exercises ability to provide analytical inputs to strategic planning, results-based management and reporting;
  • Develops clear goals that are consistent with agreed strategies;
  • Identifies priority activities and assignments; adjusts priorities as required;
  • Allocates appropriate amount of time and resources for completing work;
  • Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation

  • Research potential solutions to internal and external client needs and reports back in a timely, succinct, and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients
  • Actively supports the interests of the client by making choices and setting priorities to meet their needs
  • Anticipates client needs and addresses them promptly.



  • Master’s degree or equivalent in political or social sciences, business administration, community engagement, protection, and international relations is required.
  • Bachelor`s degree with 2 additional years of relevant experience can be accepted in lieu of Master’s degree.


  • A minimum of two (2) years of progressively responsible experience in humanitarian affairs, development, capacity building or related field is required.
  • Professional experience in facilitation and preparation of needs assessments, consolidated strategies or work plans, contingency planning processes, and deliverance of related trainings and workshops is desirable.
  • Experience within the UN Common System or other comparable international organization is desirable.
  • Experience with UN policies, rules, and procedures, particularly in relation to humanitarian response and coordination, and knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance is desirable.
  • Strong knowledge of UN global commitments stemming from the Grand Bargain and World Humanitarian summit and staying abreast of AAP and PSEA related policies and regulations is desirable.

Language Requirements:

  • Fluency in English and Ukrainian (written and spoken) is required.
  • Fluency in Russian is desirable.

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Tags: humanitarian assistance, humanitarian response, idps, international relations, monitoring and reporting, needs assessment, social sciences, trainings, ukrainian