Archives/Records Officer – ITD, Washington DC, United States

International Monetary Fund (IMF)

IMF Washington

Work for the IMF. Work for the World.

Job Summary

The Information Technology Department (ITD) of the Fund is looking to hire an Archives and Records Officer. The Archives and Records Officer will be responsible for all aspect of archives management including declassification across the IMF.

This highly technical role involves using established archives techniques and procedures as guidelines. The Records and Archives Officer serves as a central point of contact for requests in a particular area of responsibility and is accountable for meeting end users’ needs. This position allows some discretion in carrying out assigned duties and interacting with internal and external clients to effectively accomplish the work.

The candidate will be involved in the analysis and processing of institutional archives. The candidate will support and steer the identification, acquisition, processing, preservation, and access of the records which are of permanent value and contribute to procedures for performing this work.

Sub-projects might include but are not limited to:

  • Leading the activities related to the evaluation and potential acquisition of a digital preservation system.
  • Evaluating the current tools and techniques of archiving web sites, as well as an in-depth look at the IMF website for records of value.
  • Conducting an inventory of digital media held, but not catalogued, by the Archive, as well as aiding in the drafting of procedures relating to the accession and processing of such digital media.

Major Duties and Responsibilities

1. Supports the IMF’s Archives management program, including:

  • Appraisal, arrangement, and description of archival collections in accordance with accepted standards and practices.

  • Creation of finding aids using contemporary tools in accordance with standards and processes.
  • Promotion of archival collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities as deemed appropriate by hierarchy.

2. Supports the development and oversees the implementation of programs that ensure the accessibility, integrity, authenticity, and security of Fund records throughout their life cycle and beyond to ensure permanent preservation of the archives of the IMF. Develops and implements best practices in collaboration with IMF departments.

3. Collaborates on the delivery of archives reference services to the public and internal staff, ensuring compliance with the institution’s archives access and information security policies. Employs professional archival standards in the delivery of reference services to ensure the security and preservation of fragile and/or irreplaceable archival material.

4. Supports the implementation of the IMF Transparency policy by ensuring prompt and regular declassification of records in accordance with internal guidelines.

5. Advises and assists researchers in the use of archival materials in research activities; interprets requirements and consults on archival information.

6. Contributes to the development and review of policies, standards and procedures particularly in the area of archives and digital archives. Provides drafts or comments for memoranda or papers. Participates on advisory and working groups. Implements Fund’s policy on access to archives and records and the declassification process for sensitive records in the archives and contributes to the modernization of the Fund and its archival holding access.

7. Develops and provides training and outreach plans to ensure effective use of, and compliance with, agreed archival procedures.

8. Ensures adequate tracking and follow up of his/her activities and supports for the overall vision and implementation of the section’s objectives.

9. Performs miscellaneous job-related duties as assigned.

Minimum Qualifications

An advanced university degree in records management, documents management, archives management, library and information sciences, or related field of study, or a bachelor’s degree in a related field plus a minimum of 6 years professional experience is required. Additionally, below qualifications are sought after.

  • Knowledge of international standards and best practices in archives and records management as well as electronic records/archives management principles and systems.
  • Understanding of the records and archives life cycle and proven ability to apply appropriate technologies to manage electronic information, as well as a solid grasp of technology developments in the archives/records discipline and the ability to innovate and propose new approaches.
  • Experience in implementing and managing a centralized digital archival preservation program in a large organization.
  • Facilitation and conflict management skills coupled with ability to influence key stakeholders.
  • Ability to communicate orally and in writing complex technical ideas to non-technical stakeholders in a manner that is compelling, convincing, and reassuring.

This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

All applicants are expected to include a Statement of Interest as an attachment to the application, which may be used in the screening process for this vacancy.


ITDSGIG Information Technology Department Information Security & Governance Information Governance and Preservation Section

Hiring For:

A09, A10

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.

Tags: conflict management, information science, information security, information technology, library, records management, reference services, transparency