Administrative Clerk, Lima

UNAIDS

UNAIDS in Lima

UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support. UNAIDS’ Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at (link)

Vacancy No.: UNAIDS/23/FT6 Title: Administrative Clerk Grade: G3 Contract type: Fixed-term Appointment Duration of contract: Two years

Date: 20 January 2023 Application Deadline: 10 February 2023 Organization unit: AI/RST Regional Support Team, Caribbean (AI/RST) RST LAC Duty station: Lima Peru

About UNAIDS: Serving Communities and Countries to End Inequalities and AIDS

We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.

We are committed to creating an equal, safe, and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity, and Respect for Diversity.

MANDATE OF THE DEPARTMENT: The UNAIDS Multi-country Office (MCO) for the Andean Countries provides leadership and coordinates the integration of HIV priorities into the UN Development Cooperation Frameworks of Peru-Bolivia-Colombia and Ecuador. Using an gender and rights equality lens, the MCO promotes the scale up HIV differentiated services focused on people living with HIV and key populations, including migrants and indigens; at national and local level. UNAIDS promotes effective use of strategic information to better understand and track the HIV epidemic and its trends, measures progress and support national reporting on sustainable impact of the response in Peru-Bolivia-Colombia-Ecuador. It strengthens governance, operational capacities and political advocacy of civil society and community-based organizations of people living and affected by HIV, to actively participate in multisectoral spaces, engage in health, social protection, gender equality and human rights mechanisms. Mobilizes resources, promotes accountability, and provides technical guidance as necessary to national partners and policymakers.

Main tasks and Responsibilities of the Position: Under the supervision of the UCD and the administrative assistant the incumbent has the following duties and responsibilities: Provides clerical and administrative support to the multi-country office, including filing, photocopying, archiving, and maintaining stocks of stationery. Receives and dispatches correspondence, distributes documentation, newsletters, and publications among country partners from different sectors, and internally to UN. Keeps the UCD’s agenda updated and registers priority events in the office calendar. Monitors general office cleaning; keeps safe custody of office equipment and updates the inventory records. Monitors and pays in-time office bills, as per UNAIDS rules and policies. Schedules and supports virtual meetings using Teams, Zoom, Google Meets or other applications, and drafts note for the record. Supports the implementation and monitors UNAIDS greenhouse office emissions reduction strategy and reports to the Global Centre as required. Issues travel requests for staff and external participants to meetings; process security clearance authorization and ensures that travel claims are submitted in a timely manner. Assists with the organization of national and international workshops, seminars, field missions and trips. Supports the administrative assistant obtaining quotations and bids and with procurement of office supplies, furniture and IT equipment. Updates inventory records for expendable and non-expendable equipment and office assets for submission to the GC. Ensures maintenance of security radios and mobile phones. Keeps the office staff emergency contact list and security logs updated (MOSS, radio codes, etc.). Performs other related duties as assigned, including backstopping for others.

REQUIRED QUALIFICATIONS

Education: Essential: – Completion of secondary school, or relevant of clerical or vocational training.

Desirable: – Demonstrated knowledge and general administrative training.

Competencies: UNAIDS Values: – Commitment to the AIDS response. – Integrity – Respect for diversity

Core competencies: – Working in teams – Communicating with impact – Applying expertise – Delivering results – Driving change and innovation – Being account

Experience: Essential: – A minimum of three years of experience in secretarial work in an international institution, governmental organization or embassies.

Desirable: – Experience working with United Nations organizations.

Languages: Essential: – Fluent in Spanish and intermediate level of English.

Desirable: – Knowledge of additional UN official languages.

Additional Information: Please note that for this vacancy, only nationals of Peru and legal residents holding a valid residence or work permit are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Lima. A valid passport will be requested.

Furthermore, only online applications will be accepted. Other similar positions at the same level may be filled from this vacancy notice.

Annual salary: (Net of tax) 69645 Nuevo Sol at single rate

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview.

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments. Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS’s e-Recruitment website at: (link) The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Tags: administrative assistant, emissions reduction, hiv prevention, human rights, people living with hiv, photocopying, procurement, social protection, sustainable development, sustainable development goals, vocational training