OSCE - Organization for Security and Co-operation in Europe

OSCE Vienna

Background:

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Office of the Co-ordinator of OSCE Economic and Environmental Activities (OCEEA) deals with economic and environmental issues, operating under the premise that promoting economic prosperity and co-operation on environmental problems can contribute to international security and stability. The OSCE’s role is twofold: a) to monitor economic and environmental developments among participating States, and alert them to any threat of instability, and b) to facilitate the formulation of economic and environmental policies and initiatives among participating States, to promote security. The Office currently comprises 22 staff members.

Tasks and Responsibilities:

Under the overall supervision of the Deputy Co-ordinator/Head for Economic Activities, and the direct supervision of the Senior Economic and Environmental Officer, as Administrative Assistant you will be tasked with the following functions:

  • Organizing and co-ordinating the logistics of the Economic and Environmental Forum, consisting of two preparatory meetings and the concluding meeting, including its running on site and potential follow-up activities;
  • Organizing and co-ordinating the logistics of the annual Economic and Environmental Dimension Implementation Meeting;
  • Organizing and co-ordinating the logistics of other conferences and events on site;
  • Liaising with the focal points (Economic and Environmental Officers) in the OSCE Field Operations;
  • Researching and compiling background material required by the supervisor for the preparation of papers, briefs, correspondence and various presentations;
  • Providing administrative support to the meetings of the Economic and Environmental Committee;
  • Providing administrative support with the planning and implementation of the budget allocated for the OSCE’s Economic and Environmental Forum; follow budget expenditure and report to direct supervisor;
  • Performing secretarial and clerical duties, and other duties as assigned.

For more detailed information on the structure and work of the OSCE Secretariat and the OCEEA, please see (link) and (link)

Necessary Qualifications:

  • Completed secondary education supplemented by secretarial training;
  • Experience and familiarity with the basic accounting and budgetary processes is highly desirable;
  • At least four years of administrative, secretarial and clerical experience;
  • Professional fluency in English; knowledge of German is desirable; knowledge of other OSCE languages is an asset;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

  • Ability to work under time pressure, be proactive and take initiative;
  • Computer literate with practical experience using Microsoft applications.

Remuneration Package:

Monthly remuneration, subject to social security deduction, is EUR 4,011 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under (link)

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see (link)-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see (link)-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information

  • Issued by: OSCE Secretariat
  • Requisition ID: CO-00000U
  • Contract Type: Local Contracted
  • Grade: G5
  • Job Level: General Services
  • Job Type: Contracted
  • Number of posts: 1
  • Location: OSCE Secretariat, Vienna
  • Issue Date: Jul 15, 2022
  • Closing Date: Aug 15, 2022
  • Employee Status: Fixed Term
  • Schedule: Full-time
  • Education Level: High School Diploma / (GED)
  • Target Start Date: As soon as possible
Tags: administrative assistant, democratization, gender perspective, human rights, international security, logistics, trafficking