Administrative Assistant/Senior Administrative Assistant – MCMFC, Washington DC, United States

International Monetary Fund (IMF)

IMF Washington

Work for the IMF. Work for the World.

Typically Reports to:

Division Chief, and Deputy Division Chiefs

Job Summary

The successful candidate will be responsible for managing the diverse workflow and ensuring the smooth functioning of MCM’s Financial Crisis Preparedness and Management Division. In accordance with the job standards, she/he will work under the supervision of the Division Chief/Deputy Division Chiefs. She/he will take over the responsibilities of the Senior Administrative Assistant—following a handover period with the current lead—and will supervise two staff assistants, including coaching and providing guidance as necessary. She/he should be willing to occasionally work overtime, sometimes at short notice.

The successful candidate will provide the full range of administrative support to the division and lead the administrative team, including to:

  • Coordinate the workflow of the division; supervise—and assume responsibility for the quality and timeliness of the work assigned to the administrative team.
  • Prioritize, route, and schedule work to ensure an appropriate and efficient workflow; anticipate and resolve competing priorities and escalate to division management when necessary.
  • Coordinate the review responsibilities of the division; monitor and respond as necessary to requests and track associated deadlines.
  • The production and editing of complex documents (such as technical assistance reports, FSAP and FSSR documents, mission briefs and BTOs) in keeping with Board and Fund styles.


High school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have spent at least two of the six required years of experience in a lead role.

The work will include:

  • Strong interpersonal and management skills, including previous experience working across organizational units/divisions and in leading staff.
  • Excellent organizational, and administrative skills, including proven ability to deliver on short deadlines, prioritize activities, and handle multiple tasks simultaneously.
  • Initiative, resourcefulness, and a demonstrated ability to work with minimal supervision, under pressure to meet the demands of an evolving workload.
  • Strong oral and written communication skills; display a high degree of accuracy, attention to detail, and follow through.
  • Sound judgment and tact in handling contacts with staff at all levels, and utmost discretion in handling confidential matters.
  • A thorough knowledge of Fund organization and administrative policies and procedures.
  • Proficiency in using the major Fund IT applications, including the ability to handle large word documents and perform operations in excel, including editing charts and tables; leverage technology to improve work practices and communication flows.

This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended. Only candidates who are currently residing in the Washington D.C. metro area will be considered.

All applicants are expected to include a Statement of Interest as an attachment to the application, which may be used in the screening process for this vacancy.


MCMFC Monetary and Capital Markets Dept. Financial Crisis Preparedness & Mgmt

Hiring For:

A05, A06

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.

Tags: administrative assistant, capital markets, financial crisis