International Center for Agricultural Research in the Dry Areas (ICARDA)

ICARDA Cairo

Administrative Assistant/Receptionist Cairo, Cairo Governorate, Egypt Nationally Recruited Temporary Staff Temporary 10 August 2022

Description

Main purpose of position

The Administrative Assistant / Receptionist will provide general administrative support and manage the reception area of the ICARDA office in Maadi, Cairo.

About ICARDA

The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.

ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia and the Middle East. For more information: (link)

All CGIAR Centers are currently engaged into a reform process (“One CGIAR’”) that will help ICARDA and CGIAR achieve better impact through more strategically integrated research, unified governance, an integrated structure and new research modalities across participating Research Centers. This transformation is supported by CGIAR donors who have committed to increased funding as a result of these reforms.

Main responsibilities

  • Provide Front desk reception duties for the office which includes handling of all phone calls.
  • Welcoming and guiding visitors in a timely and professional manner.
  • Collect, distribute, and maintain a tracking system for all incoming mail and courier items for the office.
  • Assist with the logistics aspects of meetings, training courses, workshops, and other events in the Cairo office
  • Assist the Travel and Administrative Officer in general office administration.
  • Assist the Travel and Administrative Officer in submitting the travel airline tickets bills in the UBW Payment system.
  • Assist the Travel and Administrative Officer in submitting the Utility, DHL, Mobile and land lines invoices and any other bills related to the Maadi office in the UBW Payment system.
  • Ensure adequate stock of office and kitchen supplies is available at all times.

  • Translating documents from Arabic to English and vice versa, as may be required.
  • Printing and photocopying reports and other documents, as maybe required.

Requirements

Education, qualifications, and experience

  • BSc or equivalent in business administration or other relevant field, (secondary school education and relevant training combined with extensive work experience is also accepted).
  • Minimum of two year’ experience in secretarial work and office management, experience in an international and multicultural environment is an advantage.
  • Excellent spoken and written Arabic and English.
  • Strong service orientation.
  • Excellent organizational skills and ability to establish priorities and operate with minimum supervision.
  • Ability to be effective under pressure.
  • Experience in Microsoft Office (Word, Excel and Power Point, Outlook) and other relevant computer applications, databases, and filing systems.
  • Excellent interpersonal skills, and the ability to work in multi-disciplinary and multi-cultural teams.
  • Willingness to occasionally work outside official office hours.

Benefits

Terms of appointment, salary, and benefits

This is a nationally recruited temporary position for which ICARDA offers an attractive compensation package including a competitive remuneration, medical insurance and 2 days leave per month. The successful candidate will be offered a 6-month contract. The first 3 months will be a probationary period. Subsequent employment is determined based on the performance, the availability of funds and continued need for the position.

ICARDA is committed to increasing women representation in its workforce and strongly encourages applications from qualified women.

Applications will be acknowledged, but only shortlisted candidates will be contacted.

Tags: administrative assistant, agricultural research, capacity development, cgiar, climate change, computer applications, environmental health, logistics, middle east, office administration, office management, photocopying, receptionist